PA & Office Administrator Job in Kenya for Diploma Holders

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PA & Office Administrator Job in Kenya for Diploma Holders

PA & Office Administrator Job Responsibilities

Personal Assistant

  • Receiving and sorting daily deliveries/mail.
  • Managing executives’ diaries and organizing meetings and appointments.
  • Controlling access to the executive
  • Booking and arranging travel, transport and accommodation.
  • Preparing letters, presentations and reports on behalf of the executives.

Office Administration

  • Manage Office consumables budgeting, requisitioning and usage.
  • Ensuring the office & compound is clean and properly maintained.
  • Supervising and monitoring administrative staff.
  • Ensuring utility bills are paid on time i.e. Internet, Telephone, Water, Electricity, gardening etc.
  • Keeping a register of the company’s assets and organizing for repairs & maintenance of the same.
  • Ensuring company vehicles are properly maintained and fueled.
  • Organizing internal company events.
  • Work with receptionist to coordinate meeting rooms and ensure adequate supplies are available and their tidiness.
  • Assist HR with implementation of various office policies.
  • Ensure office efficiency is maintained by carrying out planning and procurement of office equipment and overseeing their safe keeping, allocation and/or storage as applicable.

Knowledge, Skills and Abilities

  • Proven work experience as a personal assistant
  • Knowledge of office management systems and procedures
  • Outstanding organizational and time management skills
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills

Qualifications for the PA & Office Administrator Job

  • Minimum 5 years of experience as a Personal Assistant
  • Hold a Bachelor’s Degree from a recognized institution
  • PA Training/Certification will be an added advantage

How to Apply

If interested, kindly send your CV and application letter to [email protected] indicating the job position on the title.

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