Palladium International Jobs : Administrative Assistant


Organization: Palladium International
Country: Kenya
Closing date: 20 Oct 2016

Project Profile

Palladium has recently been awarded a cooperative agreement to implement the USAID County Measurement, Learning and Accountability Program (CMLAP) in Kenya. The purpose of this activity is to support ongoing activities by the national and county governments and other development partners to strengthen outcome measurements, learning and accountability (MLA) systems in order to provide quality data and synthesized information for planning, implementation, policy development and decision making. This activity will focus its support in the following HIV, malaria and MNCH focal counties of Homabay, Migori, Kisii, Kakamega, Busia, Vihiga, Bungoma, and Kisumu.

The Palladium led CMLAP team includes Plan International and the Kenyan School of Government. Together we bring a deep knowledge of the country context-in particular, experience working on strengthening HIS in devolved counties. We have a collective track record in governance, health M&E and data systems, ICT and analytics, data demand and use, and capacity building strategies at all levels of the health system. Team partners are currently working in 7 of the 8 focus counties which favors a rapid start-up. Through our existing projects, the partners have established collaborative working relationships with local nongovernmental, community-based, and faith-based organizations (NGO/CBO/FBO) and the County Health Management Teams (CHMTs) that will facilitate work planning and the achievement of project results.

The project has two sub-purposes:

1 Increased leadership and management capacity of county governments for effective outcome MLA systems. 2 Increased availability, analysis and use of quality data

A 25 person team will be recruited to work in Kisumu to achieve the project results. Palladium is recruiting 21 staff and Plan 4 staff. The team will be led by a Chief of Party also based in Kisumu. Palladium staff in Nairobi and our international offices will provide routine technical and administrative support and assistance.

Position Summary Under the direction of the Finance & Administrative Manager, the Administrative Assistant will support the CMLAP management team to manage and direct the finance, accounting, procurement, logistics, and administration of the project. The Administrative Assistant will report to the Finance & Administration Manager and collaborate closely with the Operations Manager and Accountant. The position is based in Kisumu, Kenya. No expatriate or relocation benefits are associated with the position.

Key Responsibilities

  • Welcoming on-site visitors, determining nature of business, and directing them to appropriate personnel.
  • Monitoring visitor access and issuing passes whenever required. This includes taking note of and reporting suspicious activity.
  • Answering incoming calls and forwarding calls and messages to appropriate personnel/department.
  • Sorting and distributing incoming mail, forwarding to appropriate personnel, preparing outgoing mail for pickup and/or courier.
  • Preparing correspondence and documents, updating databases, scheduling and following up on appointments, and providing needed administrative support.
  • Organizing internal meetings by booking and setting up conference rooms and planning catering for meetings.
  • Maintaining a clean, organized reception and other public areas.
  • Other duties and responsibilities as may be assigned.

Qualifications and Experience:

  • Relevant bachelor’s degree required.
  • 1-2 years of administrative experience, preferably with USAID-funded project.
  • Excellent skills in Microsoft Word, Outlook, and Excel;
  • Ability to work with minimal supervision
  • Well-developed and effective organizational skills, including to ability to multi-task, and work in a high-pressured environment.
  • Sound understanding / experience in administration and logistics management
  • Good written and verbal communication, liaison and interpersonal skills.
  • Fluency in English and Swahili required.

How to Apply

Submit your CV and Application online : Click Here