Personal Administrator Job At Safaricom  Kenya May 2016  

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Personal Administrator Job At Safaricom In Kenya 
Job Title Personal Administrator
Location Nairobi,KE
Organization Name Regional Sales & Operations Division

We are pleased to announce the following opportunity in the Director’s Office within the Regional Sales & Operations Division. In keeping with our current business needs, we are looking for a person who meets the criteria indicated below.

Personal Administrator Job Purpose

  • Reporting to the Director Regional Sales & Operations, the role holder will provide administrative and operational support to the Director’s Office and general administrative responsibility to the Division.

Personal Administrator Job Responsibilities

  • Manage the Director’s office by responding to inquiries and handling all correspondence both telephone and written directed to the Director.
  • Book all meetings for the Director.
  •  Organize and co-ordinate all logistics for Director’s meetings (both internal & external).
  •  File all documents and correspondence to and from the Director’s office.
  •  Manage the Director’s & Division’s office stationary budget -making stationary request and ensuring that the Office has sufficient stationary stock levels at all times.
  •  Coordinate the Director’s travel i.e.issue taxi vouchers, hotel accommodation and air tickets.
  •  Prepare and consolidate the divisional reports e.g. Annual reports, Weekly Management reports and weekly operational reports.
  •  Raise OPEX/CAPEX Purchase Requisitions on Oracle as requested and ensure that they are posted to the correct accounts. Follow-up with Finance and ensure the corresponding PO is received and delivery to the Supplier.
  • Follow-up with Financial Accounting Section for payments.
  •  Organize and schedule divisional meetings.
  •  Coordinate events/projects e.g. team-building, etc.
  •  Coordinate the divisional transport& travel I.e. issue taxi vouchers, hotel accommodation, and air tickets.
  •  Coordinate the induction for new staff.

Requirements For Personal Administrator Jobs

  • Relevant University Degree.
  • Experience managing projects.
  • Administration/PA experience with at least 3 years experience as a Senior Personal Assistant to a Head of Department in blue chip company

Critical competencies for success

  • Working knowledge of the purchase requisition process.
  • Experience handling local and international travel.
  • Proficiency in the use of power point for executive presentations.
  • Participation in at least 2 Safaricom projects.
  • Ability to motivate and influence a team
  • Experience coordinating a team building or departmental event.
  • At least 2 years experience as a Senior Personal Assistant to a Head of Department in blue chip company

 

   How to Apply

   Apply HERE

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