Personal Assistant Job in Kenya


Job Title: Personal Assistant Reporting: Managing Director.

Objectives: To provide an efficient and responsive administrative, organizational and logistical service to the Managing Director

General Administrative Duties

  • Reading, monitoring and responding to the Directors emails and preparing correspondence
  • Managing the Directors electronic diary, preparing papers for meetings, booking meetings, taking dictation and writing minutes
  • Synchronize the Managing Directors diary
  • Ensure the Managing Directors schedule is sent for approval
  • Send the Managing Director list of tasks accomplished and pending every evening and review with a call the following morning
  • Answering calls and handling queries,
  • Ensure that all the Managing Directors accounts & expenses are taken care of and up to date
  • Commissioning work on the principal’s behalf,
  • Filter general information, queries, emails, phone calls and invitations to the Managing Director by redirecting or taking such contact as appropriate.
  • Organizing travel and preparing complex travel itineraries, ensuring booking , availing of the ticket and all necessary travel amenities including vaccination forms and medical checks
  • Planning, organizing and managing events on behalf of the Managing Director and/or Company.
  • Reviewing all pending communication from managers and staff that needs approval of the Managing Director
  • Attending events/meetings as the principal’s representative as and when directed
  • Preparing and managing a budget availed by the Managing Director.
  • Conducting research on the internet as advised by the Principal on information required
  • Writing reports, executive summaries
  • Preparing presentations for the Managing Director
  • Managing and reviewing filing and office systems,
  • Sourcing and ordering stationery and office equipment that is necessary for use by the Managing Director- pens diaries etc
  • Ensure that the Managing Director is equipped with information for necessary decisions
  • Follow up on projection of needs (fuel, inventory, allowance, transport requirement etc) and call forward requirements.
  • Perform other related duties as required
  • Conduct analysis of personal accounts , expenditure and expenses as advised by the Managing Director
  • Act as the banking agent to the Managing Director’s accounts as and when advised
  • Minimum of a bachelors degree in any business course and CPA-K
  • Minimum of 1 year experience as a PA to an MD in a busy organization
  • Excellent computer and communication skills.

How to Apply

Interested candidates who meet the above criteria should submit their online application on or before 16th March, 2016 at and indicate the current and expected salary in the CV.