Personal Assistant Job in Kenya

81

Job Title: Personal Assistant Reporting: Managing Director.

Objectives: To provide an efficient and responsive administrative, organizational and logistical service to the Managing Director

Responsibilities
General Administrative Duties

  • Reading, monitoring and responding to the Directors emails and preparing correspondence
  • Managing the Directors electronic diary, preparing papers for meetings, booking meetings, taking dictation and writing minutes
  • Synchronize the Managing Directors diary
  • Ensure the Managing Directors schedule is sent for approval
  • Send the Managing Director list of tasks accomplished and pending every evening and review with a call the following morning
  • Answering calls and handling queries,
  • Ensure that all the Managing Directors accounts & expenses are taken care of and up to date
  • Commissioning work on the principal’s behalf,
  • Filter general information, queries, emails, phone calls and invitations to the Managing Director by redirecting or taking such contact as appropriate.
  • Organizing travel and preparing complex travel itineraries, ensuring booking , availing of the ticket and all necessary travel amenities including vaccination forms and medical checks
  • Planning, organizing and managing events on behalf of the Managing Director and/or Company.
  • Reviewing all pending communication from managers and staff that needs approval of the Managing Director
  • Attending events/meetings as the principal’s representative as and when directed
  • Preparing and managing a budget availed by the Managing Director.
  • Conducting research on the internet as advised by the Principal on information required
  • Writing reports, executive summaries
  • Preparing presentations for the Managing Director
  • Managing and reviewing filing and office systems,
  • Sourcing and ordering stationery and office equipment that is necessary for use by the Managing Director- pens diaries etc
  • Ensure that the Managing Director is equipped with information for necessary decisions
  • Follow up on projection of needs (fuel, inventory, allowance, transport requirement etc) and call forward requirements.
  • Perform other related duties as required
  • Conduct analysis of personal accounts , expenditure and expenses as advised by the Managing Director
  • Act as the banking agent to the Managing Director’s accounts as and when advised
Requirements
  • Minimum of a bachelors degree in any business course and CPA-K
  • Minimum of 1 year experience as a PA to an MD in a busy organization
  • Excellent computer and communication skills.

How to Apply

Interested candidates who meet the above criteria should submit their online application on or before 16th March, 2016 at http://goo.gl/T8sryH and indicate the current and expected salary in the CV.
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