Personal Assistant Job Vacancies in Kenya April 2017



Personal Assistant to Regional Director Jobs at CABI in Africa

Salary range: Negotiable, but commensurate with skills abilities and experience

Grade: 3 year contract, with possible extension

Reporting to: Regional Director

Direct reports: None

Key peer group: Finance and Administration Team and Project Managers

Location: Nairobi

Purpose of the role

The incumbent will offer administratie support to the Regional Director as well as carry out a wide ariety of projects administratie tasks in supporting CABI in Africa

Personal Assistant Job Responsibilities

  • To be Responsible for the Management of the Regional Director’s Diary & Calendar
  • To make follow-ups and proide the Regional Director with updates as required
  • To Support the Preparation, Profiling and Documentation of Key Institutional Documents and Records
  1. To Support Monitoring and Documentation of Projects in Africa;
  2. Support the preparation of project documentation and managing their custody
  3. Monitor Projects Delierables, ensuring Quality & Timeliness
  4. Follow up and ensure that the Projects Database is updated and Projects Documents are uploaded on SharePoint
  5. Monitor Adherence to PRINCE 2 Reporting and Documentation
  • To facilitate maintenance of CABI Africa’s Regional and International main contacts database
  • To facilitate the planning and organising of meetings, conferences and workshops
  • To report on actiities carried out by CABI in Africa
  • To ensure professional image of CABI in the Region

Candidate Profile

  • Strong diplomacy, initiatie and organization skills
  • Flexibility, reliability, tact and discretion
  • Meticulous and good attention to detail
  • Ability to adapt quickly to new and different enironments
  • Proen analytical and drafting skills
  • Science background
  • Excellent English & French (desirable), spoken and written skills
  • Team player
  • Self-starter, capable of working with minimal superision

Qualifications for the Personal Assistant Job

  • Undergraduate degree in Administratie Studies or related discipline. A master’s degree is desirable
  • Releant practical experience minimum of 5 years in a similar administratie role
  • Experience gained in an international and Inter-goernmental organization is desirable
  • Proen experience writing and editing technical and official documents
  • Good working knowledge of standard internet applications and ability to learn and keep up to date with adancing information technologies

How to Apply

To apply please send the following to [email protected] quoting Job reference 10-2017 and stating where you saw this adertisement:-

a coering letter describing in full how you meet the candidate profile, and to include details of your current remuneration;
a full curriculum itae;
the name and contact details of three referees, one of which must be your current or most recent employer – referees will not be contacted without your prior permission.

Please note that the closing date for the receipt of applications is midnight 21st April, 2017.