Personal Assistant Jobs in Kenya

86

Vacancy: Personal Assistant
Job Ref: WH/PA/1
 
About our client: Our client operates a family run 5* boutique hotel in Karen, Nairobi.
The hotel has been solely run by the family since inception.
They are looking for a Personal Assistant to the Directors to coordinate communications between the Directors Office and the team and to manage and coordinate special projects.

 

Duties and Responsibilities
  • Reading, monitoring and responding to email and letters
  • Answering and screening calls appropriately
  • Preparing official correspondence on behalf of the Directors
  • Managing the Director’s electronic diary
  • Planning, organising, preparing documents for meetings, attending meetings and taking minutes
  • Organising complex travel itineraries
  • Planning, organising and managing events
  • Preparing presentations and drafting communications for the Directors
  • Managing and reviewing filing for the office systems
  • Preparing updates for intranet, typing documents, sourcing and ordering stationery and office equipment, managing projects, implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Being involved in decision-making processes
  • Delegating work where required
Qualifications, Skills and Experience
  • Relevant qualification in Administration
  • Diploma in business or law, experience in property management is an added advantage.
  • Minimum of 5 years of experience in a similar position
  • Exceptional written and oral communication skills
  • Excellent word processing and IT skills, including knowledge of a range of software packages
  • Ability to work under pressure, tight deadlines and to work on your own initiative
  • Good organisational and time management skills
  • Ability to research, digest, analyse and present material clearly and concisely
  • Excellent interpersonal skills
  • Keen attention to detail, honesty and reliability
  • Discretion and an understanding of confidentiality issues.
  • Ability to work with more than 1 Director
  • Ability to deal with situations in the absence of the Directors
Remuneration: An attractive salary is on offer dependent on skills, qualifications and experience.

   How to Apply

   

  • To apply, send your CV in word format with a recent photograph of yourself embedded in the top right hand corner.
  • Attach an application letter demonstrating how your skills, experience and qualifications are transferrable to the role.
  • All documentation is to be emailed to [email protected], quoting the Job Reference in the subject header of your mail.
  • ONLY short listed candidates will be contacted

 

SHARE