Personal Secretary job vacancy at Institute of Finance Management Tanzania

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Ref. Na EA.7/96/01/H/ 62 – 31 July, 2015

On behalf of), Public Service Recruitment Secretariat invites qualified Tanzanians to fill vacant posts in the above Public Institution.

The Institute of Finance Management was established by Act No. 3 of 1972 to provide training, research and consultancy services in the fields of banking, insurance, social protection, taxation, accountancy and related disciplines.

5.3 PERSONAL SECRETARY GRADE I – 1 POSTS

5.3.1 DUTIES AND RESPONSIBILITIES

• Works for the Heads of a Department;

• Sorts out files in order of urgency before giving them to the office concerned for actions;

• Drafts business letters, types and dispatches them as may be directed by the Officer working for;

• Attends to telephone calls and takes messages and ensures prompt delivery to the concerned;

• Ensures filing of all the copies of correspondences coming to or going out of the office are property done;

• Prepares documentation and organize logistics and administrative matters for meetings and conferences.

5.3.2 QUALIFICATIONS AND EXPERIENCE

• Holder of Certificate of Secondary Education or Advanced Certificate of Secondary Education with a one year certificate in secretarial studies with five years relevant work experience or holder of an Ordinary Diploma in Secretarial studies from recognized institutions with three years work experience.

5.3.3 REMUNERATION

• This position holds salary scale of PGSS 7/8 and other fringe benefits as per Institute’s incentive scheme.

NB: GENERAL CONDITIONS

i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.

iii. Applicants should apply on the strength of the information given in this advertisement.

iv. Applicants must attach their detailed relevant certified copies of academic certificates:

– Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

– Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

– Form IV and Form VI National Examination Certificates.

– Computer Certificate

– Professional certificates from respective boards

– One recent passport size picture and birth certificate.

v. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vi. Testimonials, Partial transcripts and results slips will not be accepted.

vii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

viii. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

ix. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.

x. Applicants who have/were retired from the Public Service for whatever reason should not apply.

xi. Applicants should indicate three reputable referees with their reliable contacts.

xii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiii. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
xiv. Deadline for application is 14th August 2015

xv. Applicants with special needs/case (disability) are supposed to indicate xvi. Women are highly encouraged to apply

xvii. Only short listed candidates will be informed on a date for interview

xviii. Application letters should be written in Swahili or English.

All application should be sent through Recruitment Portal with the following address.
http://portal.ajira.go.tz/

(This address can be found also in Public Service Recruitment Secretariat Website ‘Recruitment Portal’)

Note; All applicants are asked to beware of conmen who pose as Public Service Recruitment Secretariat staff and ask for bribes so as to be posted. Please report any incident to PSRS.

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