Procurement Assistant Jobs Privatization Commission

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JOB REF: PC/HRM/2/10/2016-2017: PROCUREMENT ASSISTANT. JOB GROUP, PC 5
Salary Scale: Kshs. 66,897 pm -86,288 pm

Overall purpose:

Reporting to the Procurement Officer, the job holder is responsible for ensuring quality, effective and proactive procurement support services in the Commission.

Key Operational Responsibilities:

  • Assist in preparation of annual procurement plans for goods and services;
  • Assist in preparation of tender documents in liaison with user departments;
  • Assist in coordinating tender documents preparation and presentation for consideration;
  • Assist in preparation of documents for procurement committee meetings;
  • Assist in preparation of local purchase orders, quotations, and tender documents within the Commission;
  • Assist in preparation of contract documents in line with award decisions;
  • Assists in managing stores inventory;
  • Identifying unserviceable stores and recommending for disposal in line with procurement regulations;
  • Preparation of invitation to tenders, request for proposal and prequalification of suppliers;
  • Participating in receiving, opening and evaluation of tenders, proposals and quotations;
  • Receiving and verifying deliveries of materials/goods;
  • Managing and distributing stores;
  • Preparing local purchase orders, quotations and tenders within the Commission;
  • Participating in procurement committees and assisting in the preparation of committee reports;
  • Maintaining an up-to-date database of suppliers;
  • Undertaking market survey of relevant products;
  • Carrying out stock taking on regular basis and reconciling physical stocks and records;
  • Ensuring that purchases arrive on schedule and meet specifications
  • Assist in preparation of periodic procurement reports;
  • Assist in maintaining an up-to-date database of suppliers;
  • Assist in conducting periodic and annual stock taking;
  • Managing stores inventory;
  • Identifying unserviceable stores and recommending for disposal in line with procurement regulations;
  • Preparation of invitation to tenders, request for proposal and prequalification of suppliers;
  • Participating in receiving, opening and evaluation of tenders, proposals and quotations;
  • Receiving and verifying deliveries of materials/goods;
  • Managing and distributing stores supplies; and
  • Preparing local purchase orders, quotations and tenders within the Commission.

Key Qualification and Experience:

  • Bachelor’s degree in Commerce/Procurement/Supply Chain Management;
  • Diploma in Purchasing or supplies management ; and
  • Must have membership of KISM.

Key Competencies:

  • IT proficiency especially IFMIS/Navision;
  • Analytical skills;
  • Good knowledge of Public Sector Procurement rules and regulations;
  • Excellent computer and Interpersonal skills;
  • Honesty and integrity; and
  • Strong negotiation, organizational and communication skills.

Other Requirements:

These positions require individuals of high integrity and team players. Each applicant should provide details of his/her current employer and position held, current salary including the following documents:

  • Police Clearance Certificate from the Directorate of Criminal Investigations;
  • Clearance Certificate from Higher Education Loans Board (HELB) (where applicable);
  • Tax Compliance Certificate from KRA;
  • Leadership and Integrity Act Self Declaration Form from the Ethics and Anti-Corruption Commission (EACC); and
  • Report from an Approved Credit Reference Bureau (CRB).

How to Apply

Applications including a detailed CV, copies of academic certificates, professional qualifications, testimonials and day time telephone number, the names and addresses of three professional referees should be delivered to the Commission by hand, courier, or post so as to reach the address below by Thursday 10th November 2016, 5.00 pm. EXECUTIVE DIRECTOR /CEO PRIVATIZATION COMMISSION EXTELCOMS HOUSE, 11TH FLOOR P.O Box 34542, GPO 00100 NAIROBI Employment will be on a three (3) year renewable contract. The Privatization Commission is an equal opportunity employer committed to diversity and gender equality. Only shortlisted candidates shall be contacted and any form of canvassing shall lead to automatic disqualification.

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