Program Administrative Assistant NGO Jobs

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Program Administrative Assistant Jobs at APHRC

The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa. Our goal is to generate evidence for meaningful action to improve the lives of all Africans.

The Center seeks to recruit a Program Administrative Assistant to support some of its programs.

Program Administrative Assistant Job Key Responsibilities

  • Manage the Program Leader’s office and respond to queries in his/her absence;
  • Schedule appointments for the Program Leader and other members of the team as necessary;
  • Manage meetings of the Program, including preparing documentation and taking minutes as necessary;
  • Identify action points during meetings and follow up with the concerned parties to ensure that action is taken;
  • Maintain an effective record and filing system for contracts, project activities,correspondences, and documents for quick and easy reference;
  • Provide support in preparation and formatting of reports;
  • Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
  • Assist in contract preparations
  • Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
  • Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates and;
  • Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the project teams the rationale for projects that are delayed;

Qualifications for the Program Administrative Assistant Job

  • Diploma in Business Administration;
  • At least 5 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
  • Good planning, financial and organizational skills;
  • Good computer skills;
  • Excellent communication skills (both written and verbal);
  • Excellent interpersonal skills;
  • Experience working in a multidisciplinary and multicultural environment will be an added advantage.

How to Apply

Apply here for the Program Administrative Assistant Jobs

 

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