Project Finance and Administration Officer Job

277

Job Vacancy: Project Finance and Administration Officer
The Project Finance and Administration Officer has the responsibility of providing timely and efficient accounting and financial support to the deputy Country Director – South Sudan and Head of Finance and is the point person for communication on project accounting matters.
He/she operates under direct supervision of the deputy Country Director- South Sudan and Head of Finance of HQ te Amsterdam
 
Responsibilities 
  • General financial management of the activities for all projects
  • Track project budget(s) and expenditures, and alert the Programme Coordinator, the local Project & Training Coordinator of significant actual and potential over and under expenditures.
  • Control petty cash and project office expenses for all projects
  • Approve routine expenditures such as local transport, fuel, small repairs, and in the field per diems for staff
  • Control operating costs and reduce them when prudent to do so.
  • Assure that vouchers and vehicle log books are completed correctly by involved project staff, and that all expenditures are backed up by proper receipts
  • Assure that Financial Policies are followed, as per the several donors and company’s financial regulations
  • Assure that applicable procurement rules are followed
  • Pay all bills and local taxes according to local rules and regulations
  • Receive and manage petty cash (including withdrawals from bank) and administrate against proper exchange rates
  • Reconcile expenses and petty cash with monthly bank statements and report to HQ
  • Setup/ rearrange a double-entry project accounting system (Quickbooks)
  • Assist the company’s deputy Country Director – South Sudan and Project coordinator with the fund raising process as needed (ie preparing budgets for fundraising purposes).
  • Submit regular monthly finance reports to the company’s deputy Country Director- South Sudan, Head of Finance and Project coordinator(s)
  • Prepare and submit hard copy monthly financial reports, (original) documents, invoices, timesheets to the finance department of the company
  • Prepare documents for the annual or project audit and liaise with the auditors
  • Be responsible for all administration related duties such as archiving, maintaining the fixed assets register, ad hoc reporting
  • Assistance with general Human resource management such as recruitment, performance appraisal etc.
  • Assistance with general office management of Nairobi office
Requirements 
  • Degree in business or accounting or equivalent qualification in relevant subject with proven finance and accounting skills.
  • Knowledge of and fluency with a double-entry and accrual method of accounting
  • Knowledge and experience working on ‘Western’ funded projects is an asset
  • A minimum of 3 years of successful experience as project administrator in development cooperation or in an international organisation
  • Experience with donor funded projects and multiple exchange rates
  • Experience producing financial statements and working with external auditors required
  • Excellent Excel skills and knowledge of other accountancy systems
  • Strong other computer skills, including Word, pastel and internet applications
  • Strong communication and reporting skills in English
  • A good team player
  • Attention to detail and accuracy
  • Dynamic and pro-active

How to Apply

Kindly forward your CV and cover letter to [email protected] on or before 24 February 2015
Only shortlisted candidates will be contacted

SHARE