Receptionist / Administrative Assistant Job in Kenya-October 2015

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Sogea Satom is one of the leading international building and civil engineering companies in Africa with presence in about 20 countries in the continent.

We manage the permanent operations of Vinci Construction within the African continent.

Our core activities are road and earth works, hydraulic engineering, civil engineering and building.
Due to our continued growth in the EA region, we are seeking to fill the position of Receptionist / Administrative Assistant with a high-caliber individual to join our growing team.

Job Purpose: The job holder will be responsible for overall front office activities, including the reception area support and management.

You will also be required to undertake a range of other administrative tasks as identified by Management

Job Profile

  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image.
  • Supervises the maintenance of office equipment, including copier, fax machine, etc.
  • Answers and disseminate calls
  • Open and distribute mail
  • Manage conference room reservations and organize all aspects for meetings
  • Ensure cleanliness of all common areas, keep stock of office supplier and alert management at re-order levels
  • Act as administrative assistant for all office function; making copies, filling, printing etc
  • Ticketing
  • Receive and document travel requests from management
  • Acts as the point of contact with appointed travel agency to book air tickets for various travel requests
  • Manage Visa application process with various embassies
  • Provides customers with a soft copy or a printed copy of the final air travel ticket.
  • Notifies and keeps interested parties informed about all changes related to their itinerary and their air travel arrangements.
  • Works with internal staff and other departments to resolve issues that may arise particularly related to itinerary changes and flight cancellations.

Candidate Profile:

  • Degree or Diploma in a relevant field
  • 2 years relevant experience
  • Experience in ticketing and Visa application will be an added advantage
  • Personal Attributes
  • Must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office. Attention to detail is a must! Excellent PR, interpersonal and communication skills, coupled with a pleasant phone manner,

How to Apply

If you are who we are looking for and have the right skill set then send your application, CV with daytime telephone number to [email protected] with the subject line receptionist/admin assistant{do not attach copies of your certificates}
All applications should reach us on or before Wednesday 14th October, 2015.

Only shortlisted candidates will be contacted.

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