Receptionist / Administrative Assistant Job

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Responsibilities

  • Keep the reception area clean, neat and tidy and give a warm welcome to clients and visitors.
  • Screen all visitors to determine the purpose of their business within the premises and use discretion as to whether they can be granted access or whether they need an appointment
  • Keep a daily record and including contacts of all visitors/parents.
  • Assist the security team by keeping a lookout for any suspicious activities or any incidence or occurrences that require reporting to the head of security
  • Dispatch any mail and deliveries sent to the academy to the relevant person
  • Communicate any information to parents or guardians as required
  • Direct Job applicants to leave their application at the administration block
  • Handling both outside and inside callers with courtesy and respect.
  • Note down any messages from clients to academy staff who may be out of office
  • Assist in making emails/ calls to stakeholders during official functions when requested

Qualifications

  • Diploma or Certificate in secretarial studies, administration or equivalent qualification

Other Competencies / Abilities / Skills Required

  • Good communication and writing skills.
  • Proficiency in computer packages such as MS word, power-point and spreadsheets. Must have knowledge of desktop publishing.
  • Strong organizational, office and time management skills and a good planner
  • Strong interpersonal and inter-cultural skills.
  • Dynamic, proactive and creative.
  • Strong sense of initiative and self-drive.
  • Ability to work with minimal supervision.
  • Good interpersonal, public relation and customer care skills
  • Must have good typing skills
  • Good spoken and written English and Kiswahili.
  • Possess basic bookkeeping or accounting skills.
  • Ability to multitask.

How to Apply

To apply send a detailed CV to [email protected] latest by 30th January 2017

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