Receptionist job vacancy in Kenya-September 2015

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Job Title: Receptionist – Full Time

Station: Eldoret

Salary: Ksh.20,000/- Net

Gender: Female

Mandatory: must be able to communicate in English, Swahili & Somali

Job Summary / Objective: Responsible for providing front office, clerical and administrative support in order to ensure that company’s services are provided in an effective and efficient manner

Duties & Responsibilities

  • Manage the reception while ensuring the reception desk and reception area is tidy at all times while receiving and directing guests to the appropriate places
  • Operating the switch board, by clearly answering all calls and transferring the calls appropriately
  • Keeping a daily check on the mails that are sent to the office along with answering them.
  • Mail management including receiving, recording and dispatching of all mail
  • To make all on the day meeting room bookings and manage meeting rooms without conflict
  • Undertaking filling, binding and copying of documents as instructed
  • Coordinating ground travel as instructed and within the company policy
  • Ensuring that the business premises are clean at all times
  • Performing clerical duties as and when instructed
  • To welcome guests quickly and courteously on arrival at the reception desk and to advise the hosts as soon as guests arrive
  • To assist in positing accounts to the ERP system
  • To report any faults relating to the reception area and meeting rooms
  • Provide administrative support when necessary as requested by management.
  • To operate Reception Switchboard / Telephone in a professional manner, taking messages and dealing with all telephone queries as necessary
  • Take messages/bookings and pass on relevant information
  • To undertake any typing requested by management
  • Any other duties assigned by the Management from time to time

Qualifications

  • Diploma in Business related field or Front office management,
  • 2 years working experience in front office,
  • Team player,
  • Excellent communication skills (written and verbal),

How to Apply

Applicants who meet the above criteria can send their CVs to [email protected] on or before 30th September 2015 Only successful applicants will be contacted.

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