Receptionist Jobs in Kenya 2016

86

Academy Receptionist Jobs at Beacon of Hope, Kenya
Location BOH
Department Academy
Reports to Head Teacher

Job Summary

  • The position is to provide administrative and office secretarial and logistics support to the assigned department and create a welcoming atmosphere for all the visitors and support staff accordingly.

Receptionist Job Duties & Responsibilities in Kenya

Reception

  • Keep the reception area clean, neat and tidy and give a warm welcome to clients and visitors.
  • Screen all visitors to determine the purpose of their business within the premises and use discretion as to whether they can be granted access or whether they need an appointment
  • Keep a daily record and including contacts of all visitors.
  • Assist the security team by keeping a lookout for any suspicious activities or any incidence or occurrences that require reporting to the head of security
  • Dispatch any mail and deliveries sent to the academy to the relevant person
  • Communicate any information to parents or guardians as required
  • Direct Job applicants to leave their application at the administration block
  • Handling both outside and inside callers with courtesy and respect.
  • Note down any messages from clients to academy staff who may be out of office
  • Assist in making emails/ calls to stakeholders during official functions when requested

Office Support

  • Monitor and control the use of the stationary ensuring there is prudent use of this stationary.
  • Type and copy all the required office documents as requested by the academy team
  • Assist the head teacher’s in ensuring that school policies and procedures are carried out at all times
  • Have overall responsibility for the efficient administration in such matters as updating schemes of work, typing of examination papers and other documents
  • Keep an organised record and backup of all records of the department that may be required for future reference such as reports
  • Ensure the working environment is pleasant and safe for pupils, and staff and recommend any improvements to the Head Teacher and head of

Housekeeping

  • Monitor and record attendance of parents or guardians at parents’ meetings and arrange alternative meetings where necessary
  • Assist the Head teacher and other academy staff in procedure of ordering items for the section such as furniture, other equipment, and stationery
  • Liaise with the administration department in repair or replacement of any damaged tools and equipment
    other similar duties;

Record Keeping

  • Enter data for the department into the Data system for purposes of reporting and generating reports for internal use and to send to partners.
  • Develop an internal comprehensive filing systems for all documents on hard and softcopy.

Financial record keeping:

  • Ensure that all the financial records regarding student payments are updated daily and prepare summary reports as requested from time to time for the Academy or Finance department use.
  • Inform all parents and guardians of the proper procedure to make payments

Other duties

  • Participate in the daily devotion with other staff members.
    Perform other duties as assigned.

Knowledge, Skills & Abilities for Receptionist Jobs in Kenya

  • Level of Education/Academic Qualification
  • KCSE C
  • Specialized Training/Professional Qualifications
  • Diploma in secretarial studies

Other Competencies/Abilities/Skills Required

  • Good communication and writing skills.
  • Proficiency in computer packages such as MS word, power-point and spreadsheets. Must have knowledge of desktop publishing.
  • Strong organizational, office and time management skills and a good planner
  • Strong interpersonal and inter-cultural skills.
  • Dynamic, proactive and creative.
  • Strong sense of initiative and self-drive.
  • Ability to work with minimal supervision.
  • Good interpersonal, public relation and customer care skills
  • Must have good typing skills
  • Good spoken and written English and Kiswahili.
  • Possess basic bookkeeping or accounting skills.
  • Ability to multitask.

Relevant Job Experience

  • At least 3 years experience in a similar position

   How to Apply

   Send your applications to humanresources@beaconafrica.org

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