Records Assistant jobs at Uganda AIDS Commission (UAC)


Job Title: Records Assistant
Organisation: Uganda AIDS Commission (UAC)
Duty Station: Kampala, Uganda
Reports to: Human Resource Officer

About US:
The Uganda AIDS Commission (UAC) was established in 1992 by an Act of Parliament (Cap
208) and is situated under the Presidency of the Republic of Uganda. The Act provides for the
Commission to Oversee, Plan and Coordinate AIDS Prevention and Control activities throughout Uganda – in particular to mobilize, expedite and monitor resources for the HIV/AIDS control programmes and activities.

Job Summary: The Records Assistant will primarily manage UAC’s Central Registry and control the movement of files and other documents to, from and through the Registry

Key Duties and Responsibilities:
• Develop and maintain an up-to-date documentation index and filling system for the Commission
• Carry out subjects’ classification and grades records accordingly
• The incumbent will develop and implement an effective central file movement and tracking system
• Receive, classify and route inward and outward correspondences of the commission
• Ensure security and safety of all UAC documents in the registry;
• Carries out staff training sessions on the use of correct registry systems and procedures
• Develop and disseminate guidelines for proper access and utilization of registry files and other documents
• Prepares and sends timely performance reports for the registry

Qualifications, Skills and Experience:
• The Records Assistant should preferably hold a Diploma in Library and Information Science from a recognized awarding institution
• A minimum of two years’ experience at the level of a Records Assistant in a public or reputable private organization.
• Excellent communication skills
• Skills in records and information management
• Application of relevant records and information management packages
• Team work and interpersonal relations
• High degree of confidentiality and integrity
• Computer literacy skills

How to Apply:
The applicants should send a cover letter expressing interest in the job with a detailed CV, including present position, names, addresses, and phone contacts of three professional referees, copies of professional/educational certificates and send them to:

The Director General,
Uganda AIDS Commission,
Plot 1-3 Salim Bay Road Ntinda, and
P.O. Box 10779, Kampala

Deadline: 18th September, 2015