Save the Children NGO Medical Logistics Assistant Job


Job Description

Save the Children

Medical Logistics Assistant – Kenya Country Office

Position Code: SCI MED LOC 2015

Team / Programme: Signature programme-CMAP

Location: Bungoma
Grade: 5

Post Type: National

Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: Save the Children is implementing a Maternal and Newborn Health (MNH) programme in Bungoma, Busia and Wajir counties which aims to contribute to a reduction in maternal and newborn mortality.

The programmatic model will actualize continuum of care approach mixed with an integrated package of quick wins, a minimum community health care package and a strengthened health system approach to maternal and newborn health programming across Save the Children’s Theory of Change.

We will work with the MoH to scale up several high impact interventions for MNH including the Use Chlorhexidine gel to prevent neonatal sepsis.

Scope of Role: This post will play a critical role in all logistical related support for the Chlorhexidine managed access programme (CMAP) activities under the Health signature program.

The Medical Logistician is accountable for providing technical support and assistance to the programme for the formulation, execution, monitoring and evaluation of the chlorhexidine managed access program (CMAP).

The post-holder will also be responsible for promoting the capacity of the health facilities to handle and correctly store and utilize CMAP gel commodities

Dimension: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country.

We employ nearly 300 staff and will have an operating annual budget in 2015 of approximately US$20-25 million

Reports to: Maternal and Newborn Health Coordinator -Bungoma

Staff directly reporting to this post: None

Key Areas of Accountability:

Support to CMAP Programme Delivery

  • Contribute to the delivery of a generic pilot programme for enhancing access to chlorhexidine gel for newborn babies in select sub counties of Bungoma in partnership with the MoH
  • Maintain regular and effective Communication and management of supply plans with all facilities in scope
  • On monthly basis, amending plans for re-supply based on data collected on Inventory on hand and average Monthly Consumption data
  • Collation of revised demand into weekly, bi-weekly or monthly buckets for raising purchase requisition with Nairobi Teams.
  • Regular Communication with GSK Nairobi on their delivery schedule.
  • Processing of receipts from Nairobi warehouse e.g. downloading of temperature monitoring and feedback to GSK Nairobi team.
  • On weekly basis creating planned despatches for facilities and booking transport via Movement Requests, ensuring stock in store supports shipments.
  • Collating supporting documents for despatches and assisting with compliant loading of goods into transport. Briefing of drivers on special needs of supplies during transit and storage in terminal facilities.
  • Collecting Supply Plan data from drivers on return including review of despatch and any issues arising (see CHX Gel Distribution Information Capture Form above)
  • Work closely with the MNH coordinator to manage of any issues arising relating to CHX Gel supply e.g. quality rejects or transport issues with Nairobi teams, raising complaint forms, help or clarification as well as report any adverse effects.
  • Partnerships for social mobilisation
  • Provide effective coordination and technical support to county government counterparts and other partners in maternal and newborn health.
  • When called upon, represent Save the Children in county fora to share good practice and ensure the achievement of advocacy and policy objectives when required.
  • Monitoring and evaluation accountability and learning
  • Work with the (MEAL) team and the operations research group for monitoring and evaluation of programme activities including preparation of monitoring reports, documents and lessons learned.
  • Supports the development and implementation of an accountability mechanism for participants by Capturing data on user acceptability data on the training and product application over the first 6 months of delivery
  • In collaboration with the MNCH coordinator provide technical advice to programme staff, government officials and partners to coordinate and manage the evaluative elements of CMAP.
  • Skills and Behaviours (our Values in Practice)
  • Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
  • Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
  • Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
  • Integrity:
  • Honest, encourages openness and transparency

Qualifications and Experience

  • Diploma in pharmaceutical technology or equivalent from a reputable institution and registered with the relevant professional body
  • Minimum 2 years of relevant professional work experience in the development, planning and management and general administration of medical logistical programmes especially working with the Kenyan MOH health system.
  • Previous experience working with an NGO, ideally working in a similar role or working in clinical trial program.
  • Working knowledge of the Kenya Community Health Strategy is an added advantage.
  • Demonstrable commitment to health and development and to the right of the poorest to quality health and health services, with strong experience of health programming.
  • Demonstrated experience of developing effective working relationships with senior stakeholders from government agencies, international organisations, donors, NGO, academics and opinion-leaders, including successful advocacy and influencing.
  • Demonstrable knowledge in data collection and report writing.
  • Strong expertise and understanding of key issues in the field of health, such as, health system strengthening, the right to health and health service delivery.
  • Excellent communication skills, including fluency in written and spoken English and strong inter-personal skills


  • Has high-level communication skills’, including engaging and informative formal public speaking.
  • Able to work effectively in a multi-cultural environment.
  • Sets high standards for quality and consistently achieves project goals.
  • Translates strategic direction into plans and objectives.
  • Maintains and extends an effective network of individuals within the organisation and with government and development partners
  • Negotiates effectively by exploring a range of possibilities.
  • Demonstrates and shares detailed technical knowledge and expertise.
  • Proven ability to work as a team.
  • Candidate must be willing to abide by the Save the Children Child Safeguarding Policy in all aspects of work.

How to Apply

Interested candidates are required to submit a CV and mandatory Cover letter to [email protected] indicating the Position Code on the subject line  by 11th September 2015.
Applications will be reviewed as and when they are received.
Only shortlisted candidates will be contacted.