Secretary and Front Office Job Vacancies in Kenya

Front Office and Secretary Jobs in Kenya



Our client in the supplies business an equal opportunity employer is filling the position of a Secretary/Tender Assistant whose details are described below.

The incumbent of this position shall assist in doing tenders, supervision of support staff, managing the directors’ diary, and all secretarial & administrative duties.

Duties for the Secretary Job

  • Receiving and directing all calls to the respective officers
  • Ushering clients and visitors and giving them an outline of the nature of business of the organization
  • Scheduling of meetings and appointments, by informing the respective members and taking confirmations, preparation of memos and agenda & minutes of the meeting.
  • Generating and analyzing quotations, doing of tenders in liason with the director and ensuring its delivery on time.
  • Keeping in touch with clients & key customers, as expected
  • Maintaining a general filing system and documenting all the correspondence
  • Providing secretarial & administrative support and responding on a timely basis to public inquiries
  • Gathering information on the various supplies needed, sorting and categorizing it and delegating the processed information to the appropriate departments in the organization in a timely manner
  • Managing the directors diary
  • Managing stock
  • Ensuring the authenticity of office policies and procedures and supervising support staff
  • Any other duties as may be prescribed from time to time by your supervisor

Secretary Job Requirements

  • Diploma in Secretarial Studies (50wpm)
  • At least 5 years experience 2 of which are in handling of tenders (a must)
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Proficiency in MS Office especially word & excel
  • Good teamwork
  • Able to handle pressure

How to Apply
If you feel you fit this role,please use this link to apply