Secretary and Front Office Job Vacancies in Kenya

Front Office and Secretary Jobs in Kenya

465

 

Our client in the supplies business an equal opportunity employer is filling the position of a Secretary/Tender Assistant whose details are described below.

The incumbent of this position shall assist in doing tenders, supervision of support staff, managing the directors’ diary, and all secretarial & administrative duties.

Duties for the Secretary Job

  • Receiving and directing all calls to the respective officers
  • Ushering clients and visitors and giving them an outline of the nature of business of the organization
  • Scheduling of meetings and appointments, by informing the respective members and taking confirmations, preparation of memos and agenda & minutes of the meeting.
  • Generating and analyzing quotations, doing of tenders in liason with the director and ensuring its delivery on time.
  • Keeping in touch with clients & key customers, as expected
  • Maintaining a general filing system and documenting all the correspondence
  • Providing secretarial & administrative support and responding on a timely basis to public inquiries
  • Gathering information on the various supplies needed, sorting and categorizing it and delegating the processed information to the appropriate departments in the organization in a timely manner
  • Managing the directors diary
  • Managing stock
  • Ensuring the authenticity of office policies and procedures and supervising support staff
  • Any other duties as may be prescribed from time to time by your supervisor

Secretary Job Requirements

  • Diploma in Secretarial Studies (50wpm)
  • At least 5 years experience 2 of which are in handling of tenders (a must)
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Proficiency in MS Office especially word & excel
  • Good teamwork
  • Able to handle pressure

How to Apply
If you feel you fit this role,please use this link to apply http://talentboard.co.ke/display-job/4474

 

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