Secretary jobs in Kenya

69

 

A well-established organization with a multi-national presence seeks to engage with a professional, dynamic and self-respecting professional in the position of:-

Secretary

Main Purpose of the Job: To support office activities and operations in the following areas:-
 

Main Responsibilities

  • Preparation of letters for dispatch. That is, scanning, faxing, photocopying, binding bulk documents and addressing.
  • Filling:- filling of letters, projects and documents in their respective files at the Director’s office.
  • Flight Bookings and creating staff missions in SAP;
  • Organizing Internal Meetings: – organizing internal meetings in terms of room allocation, provision of tea, coffee, water and snack as well as welcoming/registration of participants. Informing the concerned parties like Security and Protocol about the coming of visitors for parking and protocols to be observed.
  • External Meetings: – organizing external meetings, workshops, training, conferences and seminars. This entails getting quotations from hotels, doing a summary and forwarding to the organizer; getting contracts signed by both parties; preparing materials for the workshop such as badges, printing programmes/agenda, presentations; sending invitation, calling and following up on attendances.
  • Providing logistical support in the workshop, setting up banners, registration desk, signing of meal vouchers, payment of per diems and eventually reconciliation of the accounts and payments.
  • Distribution of mails and documents within the office.
  • Purchase of office requisitions and store keeping. Ensuring up to date records of all the items in stock
  • Management of the office stores, ensuring all requisitions are issued and updated promptly in the prescribed excel spreadsheet.
  • Support the office of the Director’s office and the reception when necessary.

Job Skills

  • Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems;
  • Good filling and organizational skills;
  • Good interpersonal and verbal communication skills;
  • Proven ability to work effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups;
  • Strong written and verbal communication skills in English.

Qualifications

  • Certification in professional Secretarial or Business Management or Office Management or Public Relations qualifications.
  • A minimum of four (4) years of relevant professional experience with a multinational organization
  • Knowledge of French A MUST

 

How to Apply

Qualifying candidates to kindly send their detailed CVs on or before, 12th October, 2015 to the following address:

Business Partner Consulting – (BPC Africa) Email address: [email protected] 

Tel: +254 712 316 888

 

 

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