|Posting Title:||CHIEF OF SECTION, CONFERENCE SUPPORT SECTION, P5|
|Job Code Title:||CHIEF OF SECTION, CONFERENCE SERVICES|
|Department/Office:||Department for General Assembly and Conference Management|
|Posting Period:||02 March 2017 – 15 April 2017|
|Job Opening Number:||17-Conference Services-DGACM-70667-R-Nairobi (R)|
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Staff members of the United Nations Secretariat must fulfill the lateral move(s) requirements, or geographical to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical move(s) in their Personal History Profile (PHP) and cover note.
Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her.
In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.
On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira “Need Help?” link.
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The post is located in the Conference Support Section, Division of Conference Services (UNON). Under the supervision of the Chief of the Division of Conference Services (DCS), the incumbent will be responsible for the following:
(a) Providing policy guidance to the Chief of Division, on conceptual strategy development and management of the implementation of overall strategies and intra and inter-divisional/departmental policies and procedures;
(b) Planning and overseeing the management of activities undertaken by the Section; ensuring that substantive work programmes and programmed activities are carried out in a timely fashion, coordinating diverse projects in the Section and Division, and, in liaison with other Divisions at the United Nations Office at Nairobi (UNON) and DGACM;
(c) Managing, supervising and carrying out the work programme of the Section under his/her responsibility;
(d) Contributing to the reporting to intergovernmental bodies on budget/programme performance or on programmatic/substantive issues, as appropriate, particularly those presented in biannual and/or annual reports;
(e) Ensuring that the outputs produced by the Section and Division maintain high-quality standards; that reports are clear, objective and based on comprehensive data.
(f) Preparing inputs for the work programme of the Division, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
(g) Carrying out programmatic/administrative tasks necessary for the functioning of the Division, including providing inputs in the preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting and cost plans;
(h) Monitoring expenditures to ensure that they remain within authorised levels;
(i) Providing inputs in internal financial reports and responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations.
(j) Producing major/complex reports for management;
(k) Reviewing requisitions for procurement of goods and services against the budget and other contractual obligations and follows up on the status of procurement and delivery;
(l) Overseeing the management of contractual translation work by ensuring that external translators are provided appropriate tools to carry out their work, ensuring that the roster of qualified contractors is available to all sections, coordinating evaluation reports; ensuring that quality control of translation is undertaken appropriately;
(m) Evaluating staff performance (ePerformance), supports interviews of candidates for job openings and evaluation of candidates;
(n) Recruits staff for the Section taking due account of geographical and gender balance and other institutional values;
(o) Managing the Monitoring Evaluation, Risk Management and Statistical Verification (MERS) functions in the Division;
(p) Working with senior management to identify common and cross-cutting risks and maintaining a risk reporting framework for implementation to improve cross-divisional and organizational communication and discussions including business continuity plans;
(q) Compiling analytical reports for senior management, as well as for risk and audit committees.
(r) Perform any other related duties.
PROFESSIONALISM: Knowledge of a broad range of subjects dealt with by the United Nations. i.e. political, social, legal, economic, financial, administrative, scientific and technical. Ability to serve as arbitrator on language translation and other technical issues arising in the Section. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary. Uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
JUDGEMENT/DECISION MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
LEADERSHIP: Serves as a role model that other people want to follow: Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvements; does not accept the status quo; Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, accounting, law or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
A minimum of ten (10) years of progressively responsible experience in administration, budget, finance, human resources management or related field. Experience with financial systems/finance modules of enterprise resource planning (ERP) such as Oracle, SAP, PeopleSoft is desirable. Experience with UN administrative rules and procedures is also desirable.
English and French are the working languages of the United nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates may include a written exercise which may be followed by competency-based interview.