|Posting Title:||Finance Officer, P3|
|Job Code Title:||FINANCE OFFICER|
|Department/Office:||UNITED NATIONS OFFICE ON DRUGS AND CRIME|
|Posting Period:||26 January 2017 – 24 February 2017|
|Job Opening Number:||17-Finance-UNODC-72083-R-Nairobi (E)|
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting
The post is located in the UNODC Regional Office for Eastern Africa (ROEA) in Nairobi, Kenya. Under the general guidance of the UNODC ROEA Representative and the direct supervision of the UNODC ROEA Crime Prevention and Criminal Justice Officer heading the Criminal Justice Programme (incl. Prison Reforms in Kenya), and in close cooperation with the National Council on Administration of Justice (NCAJ) Secretariat of the Government of Kenya, the incumbent will be responsible for providing substantive and technical expertise in the area of financial, budgetary and accounting management in conformity with UN Financial Rules and Regulations and policies for the implementation of the Alternative to Imprisonment Project in Kenya.
For more information on UNODC, please visit our website: www.unodc.org
Within assigned authority, the Finance Officer will be responsible for the following duties:
•Participate in the formulation of management policies, strategies and procedures and in their monitoring and implementation so as to optimize efficiency in management;
•Prepare the financial management reports in accordance with the terms and conditions of donor agreements to provide information for control and decision making;
•Provide advice and support the Programme Staff on financial and administrative matters;
•Ensure compliance with United Nations (UN) financial policies, procedures, rules and regulations.;
•Provide assistance in the implementation of IPSAS (International Public Sector Accounting Standards) at UNODC ROEA;
•Ensure transparent and efficient utilization of the Programme’s financial resources;
•Prepare and provide the Programme’s biennium budgets, budget implementation and monitoring reports;
•Monitor and advise the Programme Officer on the financial status of programme (including pending and approved budgets; contributions confirmed but not yet available for expenditure; contributions available for expenditure and contributions already expended);
•Propose, develop and implement financial policies and procedures;
•Set up proper internal controls to ensure that proper monitoring mechanisms are in place and that they can be used to identify weaknesses and address them immediately;
•Ensure that disbursements are made based on proper authorisations and supported by legitimate and sufficient documentation by acting as Approving Officer of the regional office on financial disbursement made from the projects;
•Ensure proper maintenance of vendor accounts and timely clearance of outstanding advances and other receivables;
•Coordinate financial closure for entrusted impress accounts;
•Respond to audit queries and follow up on audit recommendations;
•Ensure integrity and consistency of data in Umoja;
•Draft correspondence and internal procedural directives relating to budgetary and financial matters;
•Contribute to preparedness actions such as early warning, risk analysis and contingency planning and make the necessary recommendations. Periodically monitor the management of risks and report on any actions taken;
•Monitor and supervise the work of subordinate staff as maybe required;
•Perform any other work related duties as required.
- Professionalism: Has knowledge and understanding of theories, concepts and approaches relevant to budgetary, finance and accounting management and administration related fields. Has knowledge of the mandates of the United Nations Office on Drugs and Crime. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount to solve problems to meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas, thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
An advanced university degree (Master’s degree or equivalent) in finance, business administration, accounting or other related discipline is required. A first-level university degree in similar fields in combination with two additional years of experience may be accepted in lieu of the advanced university degree. Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is required.
A minimum of five years of progressively responsible professional experience in finance, business administration, accounting or other related discipline with greater independence and decision-making authority and managing a complex budget is required. Experience in working with European Union (EU) funding is required. Work experience within the United Nations system and substantive knowledge of the work of UNODC is highly desirable. Experience working in developing countries is an asset.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, including good drafting ability, is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview.