UNDP Finance Assistant Job in Kenya

88

UNDP Finance Assistant Job in Kenya

Agency
UNEP
Title
Finance Assistant
Job ID
11631
Environment and Energy – FINANCE ASSISTANT
Vacancy End Date
(Midnight New York, USA)
30/08/2017
Time Left
8d 20h 3m
Nairobi, Kenya
Education & Work Experience
G-Bachelor’s Level Degree – 1 year(s) experience
Required:
Desired:
English
 
Grade
GP
Vacancy Type
National UN Youth Volunteer
Posting Type
External
Bureau
United Nations Volunteers
Contract Duration
12 Months
This recruitment will be handled by UNV Nairobi Kenya.  A candidate could be deployed to other locations outside Nairobi.  This position is open for Kenyan nationals only as well as legal residents in the country or territory with the status of refugee/status of being stateless

Return to Previous Page

Background

Preamble

The United Nations Volunteers (UNV) programmeis the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.

In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.

In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

Organizational Context/Project

The United Nations Environment – Programme (UN Environment) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.

The UN Environment Africa Office represents UN Environment in Africa and  coordinates its programme of work in the Region. The office ensures that there is effective and efficient delivery of interventions in response to regional, sub-regional and national needs. It also ensures that there is better coherence and coordination in the effective delivery of environmental capacity-building and technical support at all levels in response to country needs and priorities.

The UN Environment Africa Office delivers its work through 7 sub-programme areas: Climate Change, Resilience to Disasters and Conflicts, Healthy and Productive Ecosystems, Environmental Governance, Chemicals, Waste and Air Quality,  Resource Efficiency, and Environment Under Review.

Living Conditions

The Republic of Kenya is an equatorial nation on the coast of East Africa, neighboring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Counties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO).

Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readily available. The city is widely connected through its main airport, Jomo Kenyatta International Airport and the smaller Wilson Airport. Air transport is also available to many up country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP.

The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.

Conditions of Service for national UN Youth Volunteers

A 12 month contract; with subsequent contract extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event duty station is not within commuting distance from the place of recruitment. A Volunteer Living Allowance (VLA) of Ksh 61,423 is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service.

 

Duties and Responsibilities

Under the direct supervision of the Programme Officer and Portfolio Manager and in close cooperation with the Administrative and Fund Management Officers, the national UN Volunteer will undertake the following tasks:

  • Provide support with regard to the review, analysis and preparation of the project budgets and the revisions.
  • Prepare supporting documents (narrative and supporting tables) with respect to GEF submissions and UNEP Programme of Work.
  • Assist in preparing contractual documents for Executing Agencies.
  • Monitor expenditures and compare with approved budgets; prepare adjustments as necessary.
  • Assist in preparation of budget performance submissions and finalization of budget performance reports, analyse variances between approved budgets and actual expenditures.
  • Monitor integrity of various financial databases.
  • Verify accuracy of input data, ensuring consistency of data.
  • Periodic reconciliation of accounts.
  • Review cash advance requests and upon certification by the fund management officer prepare payments for final disbursement by cashier.
  • Review incoming expenditure reports and upon certification by the fund management officer input in relevant databases/systems.
  • Notify payees on status of payments.
  • Assist fund management officers regarding queries on budget, payment and deposit related issues and draft related correspondence.
  • Maintain updated files and archives as required.
  • Prepare project completion and closing revisions including all supporting documents.
  • Perform other related duties as assigned.

Furthermore, UN Volunteers are required to:

  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
  • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
  • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
  • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Output:

  • Accurate project finance data maintained.
  • Provision of fund management support to the assigned portfolio and all related partners.
  • A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
Competencies

INTEGRITY & PROFESSIONALISM: Broad and in-depth knowledge, understanding and experience in finance; Can demonstrate ability to provide in timely manner finance admin support and issue apply good judgment and be accurate; Ability to take initiative, ownership, and work independently under established procedures; willingness to accept wide responsibilities.Ability to rapidly analyse and integrate diverse information from varied sources. Ability to; identify public affairs issues, opportunities and risks in an international environment. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Knowledge of relevant internal policies and business activities/issues.

ACCOUNTABILITY: mature and responsible; ability to operate in compliance with organizational rules and regulations. Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TEAMWORK AND RESPECT FOR DIVERSITY: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working

 

Required Skills and Experience
  • A first level university degree or higher in finance or business administration or a related field.
  • Knowledge and experience in Microsoft applications
  • 0-2 years experience in Finance
  • Knowledge of UN Procedures and process i.e UMOJA will be an added advantage.

 

Disclaimer

United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.

United Nations Volunteers reserves the right to select one or more candidates from this announcement.  We may also retain applications and consider candidates applying to this opening for other openings with United Nations Volunteers with similar assignment description, experience and educational requirements.

Click here to apply

SHARE