UNDP Monitoring and Communication Specialist Job in Kenya
Monitoring and Communication Specialist
Environment and Energy – MONITORING AND COMMUNICATION
Vacancy End Date
(Midnight New York, USA)
10d 20h 6m
Education & Work Experience
G-Bachelor’s Level Degree – 2 year(s) experience
National Regular UN Volunteer
United Nations Volunteers
This recruitment will be handled by UNV Nairobi Kenya. A candidate could be deployed to other locations outside Nairobi. This position is open for Kenyan nationals only as well as legal residents in the country or territory with the status of refugee/status of being stateless
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The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.
In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UNV volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.
In all assignments, UNV volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UNV volunteers even more rewarding and productive.
Brief Project Description
The Ecosystems Division is responsible for the implementation of the Ecosystem Management and the Disasters and Conflict Management sub-programmes of the seven thematic priorities of UNEP in the medium term Strategy 2018-2021. Ecosystems Division is also the lead Division for UN Environment’s work on adaptation to climate change.
Under these three priority areas, the Division has a portfolio of projects and initiatives implemented through partnerships with public as well as non-governmental organisations across the world. Partnerships are formalized through different types of legal instruments of varying amounts, complexity, and duration; and their processing, and monitoring recorded and tracked through an online database accessible to all registered staff members.
Within Ecosystems Division, the Programme Support Unit (PS Unit) is responsible for providing quality assurance on the implementation of programme of work, the use of legal instruments and monitoring and reporting functions, as well as the focal point functions on evaluation matters. The substantive Branches/ Units are ultimately responsible for the programmatic design, implementation and reporting of projects and outputs implemented through partnerships/ legal instruments. Progress on implementation of the Programme of Work through projects is recorded in the UNEP Programme Information Management System (PIMS) and the UN-wide Integrated Management Data Information System (IMDIS).
The Ecosystems Division’s portfolio of projects and initiatives also require that a wide range of communication products that are developed to raise awareness, document experiences and lessons learned as well as contribute to policy setting at global, regional, and national levels. The PS Unit provides a focal point for communications while working with Branches and Units in the Division.
The Republic of Kenya is an equatorial nation on the coast of East Africa, neighboring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Counties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO).
Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readily available. The city is widely connected through its main airport, Jomo Kenyatta International Airport and the smaller Wilson Airport. Air transport is also available to many up country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP.
The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.
Conditions of Service for national UN Volunteers
A 12 month contract; with subsequent contract extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.
Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event duty station is not within commuting distance from the place of recruitment. A Volunteer Living Allowance (VLA) of Ksh 76,779 is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service.
Duties and Responsibilities
Under the overall supervision of the head of Operations and Programme Delivery Branch (OPBS) and the direct supervision of the Programme/ Legal Officer, the UNV will undertake the following tasks:
A: Monitoring 70%
Maintain the database of the legal instruments concluded by the Division with partners by ensuring that all legal instruments are properly recorded, updated, and closed as appropriate and attaching all the supporting documentation
Track the processing of legal instruments to ensure timely response and accurate record of their whereabouts, follow up on actions delegate to him/her, etc
Monitor the status of implementation of legal instruments and remind relevant Branches/ Units on important milestones, outputs and other products expected from partners
Update and maintain data in the UNEP-Corporate Services repository for partnership agreements; concluded by the Division with partners by ensuring that all legal instruments are properly recorded and Uploaded by following up with relevant branches/units and out posted offices to obtain copies of legal instruments signed by the both parties;
Draft periodical reports on the legal instruments (mandatory and ad hoc as may be required from time to time)
Support the Unit to ensure that Projects managed by Ecosystems Division are accurately recorded in PIMS and their implementation status updated, including following up with project managers to update status of projects in PIMS e.g. guiding project managers to input relevant sections/ information
Assist to collect and compile the required outputs for input into the Information Management and Documentation Information System (IMDIS) administered by the UN secretariat by liaising with the concerned project managers for the Ecosystems Division.
B: Communications 30%
Assist in compiling, obtaining approval, and uploading UN Environment website with content emanating from the thematic priority areas for which the Ecosystems Division has responsibility
Maintaining the Division’s publications information, recording and tracking proposals for publications to be presented to the UNEP Publishing Board and following up on actions thereof as may be delegated from time to time. This will also include updating UN Environment Knowledge Management section to ensure that all published materials are available electronically
Undertaking any other responsibility as may be required from time to time for the efficiency management of communication activities in the Division, including support to routine functions of the Division
Furthermore, UNV volunteers are encouraged to:
Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
Assist with the UNV Buddy Programme for newly-arrived UNV volunteers;
Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Timely periodical reports on status of legal instruments
Improved efficiency in project delivery through legal instruments
Up to date management information on project delivery status available to the Head of PS Unit, Deputy Director and the Director
Communications products developed and web sites updated with relevant content
A report on achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
Communication – Good communication skills (spoken and written), including the ability to present sensitive issues and prepare reports on short notice
Teamwork – Ability to work collaboratively to achieve organizational goals in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
Planning and organizing – Ability to identify priorities, work to tight deadlines, handle concurrent projects and coordinate the work of others
Professionalism – Professional competence and mastering of environmental and in particular climate change adaptation issues.
Required Skills and Experience
Education: A university degree or equivalent working experience in project management, management science, or other studies in related fields. Additional experience in monitoring and evaluation is required.
Work Experience: At least two years of experiences at the national level or two years at the international/regional level, which are relevant to project management/ monitoring and evaluation with demonstrated successful experience in project design, management, supervision and monitoring;
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of other UN language is an asset.
United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.
United Nations Volunteers reserves the right to select one or more candidates from this announcement. We may also retain applications and consider candidates applying to this opening for other openings with United Nations Volunteers with similar assignment description, experience and educational requirements.