Programme Assistant-International Governance Unit (IGU)
Practice Area – Job Family
Basic Social Service – PROGRAMME ASSISTANT
Vacancy End Date
(Midnight New York, USA)
3d 21h 12m
Education & Work Experience
G-Bachelor’s Level Degree – 2 year(s) experience
National Regular UN Volunteer
United Nations Volunteers
This recruitment will be handled by UNV Nairobi Kenya. A candidate could be deployed to other locations outside Nairobi. This position is open for Kenyan nationals only as well as legal residents in the country or territory with the status of refugee/status of being stateless
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The United Nations Volunteers (UNV) programe is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.
In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.
In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.
The United Nations Nation Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, that promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and that serves as an authoritative advocate for the global environment. One of the core functions of UNEP is to promote the progressive development of environmental law, in line with its original mandate and its current programme of work.
The Division of Environmental Law and Conventions (DELC) leads the development and implementation of the UNEP Environmental Governance subprogramme, which includes the promotion of streamlined and coherent environmental governance at the international level, the promotion of progressive development and implementation of environmental law, support to international environmental agreements (known as multilateral environmental agreements – MEAs), and promotion of mainstreaming of environmental objectives in the development sector.
The activities of the International Environmental Law Unit are founded on the mission of UNEP to provide leadership and advice on matters related to international environmental law to Governments and other stakeholders.
The International Environmental Law Unit in DELC provides leadership and advice on matters related to international environmental law to Governments and other stakeholders within the mandate of UNEP. The Unit is responsible for the progressive development of international environmental law and the promotion of environmental rule of law across the UN system. The Unit implements decisions from UNEP’s Governing Body where it is responsible and provides legal advice to programmes and activities of UNEP’s other substantive Divisions in the area of international environmental law.
The support of a volunteer is needed for the effective and timely implementation of international environmental law activities in light of new mandates and exigencies. Support is needed in the implementation of three specific projects, focusing on environmental rule of law, human rights and the environment, and water law.
The Republic of Kenya is an equatorial nation on the coast of East Africa, neighbouring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO).
Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readily available. The city is widely connected through its main airport, Jomo Kenyatta International Airport and the smaller Wilson Airport. Air transport is also available to many up country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP.
The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.
Conditions of Service for national UN Volunteers
A 12 months contract; with subsequent contract extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.
Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event duty station is not within commuting distance from the place of recruitment. A Volunteer Living Allowance (VLA) of KES 76,799 (amount and currency of payment) is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service.
Duties and Responsibilities
Under the direct supervision of Head of International Governance Unit (IGU) the national UN Volunteer will undertake the following tasks:
Prepare, process and follow-up on administrative matters relating to the African Elephant Fund (AEF) Steering Committee, including but not limited to:
Preparation and distribution of correspondence between the Chair of the Steering Committee and the members of the Steering Committee, as well as correspondence between the Chair of the Steering Committee and the African Elephant range states, UN Environment, the CMS & CITES Secretarait, CITES Parties (donor states and potential donor states) and other organizations, as appropriate.
Preparation and distribution of progress reports, meeting documents, evaluation of proposals and other related documents based on inputs and submissions from range States and Steering Committee Members.
Preparation of periodic programmatic and financial progress reports on the AEAP and AEF and sharing with the Steering Committee to widely disseminate this information.
Maintaining files of rules,regulations, administrative instructions and other related documentation.
Under instructions from the Steering Committee, initiate and monitor payments to African Elephant range States relevant to successfully proposals approved by the Steering Committee.
Draft routing slips and correspondence.
Provide programmatic support to the Steering Committee, including
Facilitation of appropriate consultation between the members of the Steering Committee and other stakeholders, in order to minimize duplication of efforts in the allocation of money from the AEF or in implementing actions under AEAP.
Providing the necessary support to enable the Steering Committee to keep African Elephant range States, CITES Parties, donor States, other stakeholders and the general public regularly informed about progress with regard to implementation of the AEAP.
Support implementation of appropriate administrative procedures approved by the Steering Committee including issuing calls for communication on proposals with Range States and distribution of proposals to the Steering Committee memembers; assisting the Steering Committee in overseeing project implementation, reviewing any audit reports and taking corrective action on the direction of the AEF, as appropriate
Laise with relevant financial management office(s) of Law Division to ensure management decisions are reflected in the budget planning, and to receive periodical financial information for reporting to the Steering Committee.
Assist the Steering Committee in the process of reviewing, approving and implementing their Terms of Reference and Rules of Procedure.
Perform other related administrative duties, as required for the implementation of the International Governance Unit work plan.
Furthermore, UN Volunteers are required to
Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD).
Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.
Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
An efficient administration of the activities of the African Elephant Fund Range States through an effective Secretariat for the African Elephant Fund Action Plan to be implemented successfully.
A final statement of achievements towards volunteerism on activities participated and
Professionalism – Good understanding of the functions and organization of the work unit; good knowledge of Internal policies, processes and procedures related to project implementation .
Planning and organization – Highly organized and able to effectively manage the work, schedules priorities of the Steering Committee members and plan own work.
Communication – Good communication (spoken and written) skills, including ability to draft a variety of correspondence and other communications to a high standared.
Team work – Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultral environment with sensitivity and respect for diversity.
Required Skills and Experience
A University degree in public administration, environmental management, environmental policies or a related field.
Minimum 2 years of progressively responsible in the field of administration of projects. Finance, accounting, financial management of donor grants or other related fields. Experience within the UN system would be an advantage.