United Nations Administrative Officer Job in Kenya, Salary over Ksh200,000

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Posting Title: ADMINISTRATIVE OFFICER, P4
Job Code Title: ADMINISTRATIVE OFFICER
Department/Office: UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station: NAIROBI
Posting Period: 16 January 2017 – 01 March 2017
Job Opening Number: 17-Administration-UNEP-66645-R-Nairobi (X)
Staffing Exercise N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

 

Special Notice

Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Office for Operations and Corporate Services (OFO) is the guardian of UNEP’s corporate interest, mitigating its exposure to risk and supporting the organization with management tools, plans and related capacity building. It oversees UNEP’s efficient and effective management, in line with UNEP’s accountability requirements, rules, regulations and UN core values.This post is located in the UNEP Office for Operations. Under the direct supervision of the Senior Advisor, Human Resources, the incumbent is responsible for:

Responsibilities

HUMAN RESOURCES MANAGEMENT:
•Initiate and coordinate actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.
•Provide expert advice on HR policies, particularly with regard to managed mobility, ensuring timely filling of posts consistent with new mobility structure critical for smooth operation of the Organization, as well as recruitment of Consultants and Individual Contractors UNEP-wide and approving contracts in Umoja for offices located outside Nairobi, drafting reports and related documents.
•Provide expert advice with respect to conditions of service, duties and responsibilities, and performance management under the Staff Rules and Regulations.
•Represent the Department/Unit at Departmental Panels and appointment bodies, as necessary
•Review post incumbency reports for purposes of vacancy management and staffing table control, when required.
•Coordinate the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.

BUDGET AND FINANCE:
•Support ways to improve budget reporting systems and cost-effective utilization of program resources.
•Monitor budgetary allocations for positions to ensure they are funded through regular reviews; drafts routine and ad hoc outputs; and provides reports and data, if required. Identifies deviations from plans and proposes corrective measures.

GENERAL ADMINISTRATION:
•Supervise a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues.
•Produces major/complex reports for management.
•Provide expert guidance and leadership to more junior staff.

Perform other related duties as required.
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Competencies

  • PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum seven years of progressively responsible experience in administration, finance, human resources management, or related area is required. Experience in the application of Staff Rules and Regulations in an operational environment, hands-on experience with Enterprise Resource Planning (ERP) tool or equivalent is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of a second official United Nations language is desirable.

Assessment

Evaluation of qualified applicants may include an assessment exercise which may be followed by competency-based interview.

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