United Nations Finance and Budget Assistant Jobs in Kenya
|Posting Title:||FINANCE AND BUDGET ASSISTANT, G6|
|Job Code Title:||FINANCE AND BUDGET ASSISTANT|
|Department/Office:||Department for General Assembly and Conference Management|
|Posting Period:||10 April 2018 – 09 May 2018|
|Job Opening Number:||18-Finance-DGACM-93941-R-Nairobi (X)|
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Conference Support Section, Division of Conference Services.
Under the supervision of the Finance and Budget Officer, the incumbent will perform the following functions:
– Assist in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
– Monitor integrity of various financial databases
– Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
– Co-ordinate with other finance and budget staff on related issues during preparation of budget and performance reports
– Periodic reconciliation of accounts. Prepares funds unreleased/released documents and fund commitment documents in ERP/Umoja and reviews them to ensure that funds are available and the correct budget account/fund/project/cost center has been used. Assists in the financial administration of trust funds, including generating expenditure reports from ERP/Umoja and monitoring reporting requirements by donors.
– Monitor expenditures and compares with approved budget; prepares adjustments.
– Review requisitions for goods and services to ensure:
(a) correct objects of expenditure have been charged, and
(b) availability of funds.
– Monitor integrity of various financial databases.
– Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
– Draft or prepare correspondence to respond to enquiries in respect to relevant financial and budget matters.
– Maintain and keep up-to-date files.
– May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
– Perform other related duties as assigned.
– Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including database management and claims; Ability to identify and resolve data discrepancies and operational problems; Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
– Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
– Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent is required. Supplemental training in accounts with a minimum of CPA II will be desirable. Successful completion of the UN Accounting Test is an advantage. MUST have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters (OAHs).
A minimum of seven (7) years of progressive experience in project/programme management, finance, accounts, administration or related area, is required. Demonstrated work experience in project/programme management and preparation of donor funding reports is required.Working experience with the Enterprise Resource Planning (ERP) systems is required. Progressive work experience in areas of budgets or accounts, including performance reporting is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Knowledge of other UN official languages is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.