Posting Title: SENIOR FINANCE AND BUDGET OFFICER
Job Code Title: SENIOR FINANCE AND BUDGET OFFICER
Department/Office: UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station: NAIROBI
Posting Period: 10 March 2016 – 08 May 2016
Job Opening Number: 55812
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Within delegated authority, the Senior Finance and Budget Officer/Section Chief will be responsible for the following duties:
- Budgetary management: Carry out strategic financial planning and management of UNEP financial resources in accordance with UNEP and UN financial rules; Coordinate submission of biennial Programme of Work (PoW) budget and Regular Budget to the UNEP Governing Council and General Assembly; Ensures legislative mandates are accurately translated into programme budgets; plans and co-ordinates review of budget submissions; Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from; ensures compliance with the medium-term plan and other legislative mandates; Manages/issues allotments, authorizes sub-allotments and redeployment of funds, ensuring appropriate expenditures; Monitors expenditures to ensure that they remain within authorized levels; Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures; Oversees the review and finalization of budget performance reports; monitors variances between approved budgets and actual expenditures; Prepares/finalizes reports for intergovernmental bodies and for management on budgetary issues, and correspondence, guidelines and instructions; Acts as Certifying Officer under Financial Rules to ensure that proposed obligations and expenditures are in accordance with budgets and established regulations and rules. B. Finance and Accounting: Oversee the financial function of the Organization which includes a number of different and diverse operations and interrelated accounts of the financial system; The incumbent is expected to review the operational objectives and related financial policies and procedures affecting the Organization’s accounting and financial systems; S/he also takes the lead in designing and implementing required changes; Directs the implementation of new accounting system (IPSAS) and new ERP (Umoja); and evaluates the efficiency, performance and enhancements of these systems; Develop documented IPSAS-compliant accounting policies, guidance and operational procedures that will support the preparation of IPSAS-compliant financial statements for UNEP. Articulate the functional requirements relating to IPSAS compliance in these areas to the ERP (Umoja) Project Team; liaise with accountants, fund management officers FMOs), consultants and auditors as required to identify and resolve IPSAS implementation issues in these areas. Provide support for other IPSAS implementation areas such as Financial Statement Presentation and/or Assets and Valuation; Ensures the integrity of financial and management systems and the controls that underpin them; Reviews UNEP financial statements to be audited and provides authoritative advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars. Perform any other relevant duties assigned.
- Professionalism: Knowledge of financial and budgetary principles and practices, budget management and financial administration of resources. Proven analytical skills and ability to provide technical advice in budget management to managers. Ability to manage a programme in a field operation and formulate new strategies and approaches to budget management issues. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
- Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvements; Does not accept the status quo; Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
- Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA), CIMA or equivalent is highly desirable.
A minimum of ten years of progressively responsible experience in finance, administration, budget, business administration or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in English (both oral and written) is required. Working knowledge of another UN language is desirable.
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
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