Posting Title: GENERAL SERVICES OFFICER, P3
Job Code Title: GENERAL SERVICES OFFICER
International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
7 October 2015-6 November 2015
Job Opening number:
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.
Org. Setting and Reporting
This position is located in the Administrative Section, Registry, of the MICT Arusha branch. Within delegated authority, under the supervision of the Registrar, and the direction of the Administrative Officer, the Administrative/General Services Officer will be responsible for the overall planning, operations, management and day to day administration of the following General Services areas in Arusha, and will provide oversight of these areas in Kigali:
• Building Management services: control and management of the MICT office complex as well as other MICT-occupied premises in Tanzania and Rwanda, including all utilities, maintenance of facilities and amenities.
• Protocol, Shipping and Logistics: ensuring smooth operation of the mail and pouch registry function, air and sea freight shipping requirements, customs clearances, VAT processing, arranging of visas, residency permits, driving licenses and other local permits, as required.
• Transport: Maintenance of transportation fleet, ensure availability and suitability of vehicle transport service with associated technical support to enable all components perform their duties effectively and in a timely manner.
• Asset Management: Ensure effective and timely supply of items under GSS area of responsibility, incorporating requisition, receipt, storage, issue and the management and maintenance of supply non-expendable inventory, and its accountability; Prepare claims and write-off cases for the Property Survey Board; ensure smooth operation of Receipt and Inspection, and property disposal functions; ensure regular and timely inspections of all MICT-owned equipment as per UN rules and regulations.
• Serve as the first reporting officer of MICT-Arusha staff members assigned to the above-mentioned areas.
• Function as the deputy Administrative Officer of the Arusha branch and assist the Administrative Officer on duties as assigned.
• Professionalism: Knowledge of a majority of general services areas (building maintenance, protocol, shipping, transport, logistics, and asset management) including related policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree in Business Administration, Public Administration, Logistics, Facility or Asset Management, or related field. A combination of a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in administration, facility management, asset management, logistics or related field. Experience working within the United Nations system and/or knowledge of the United Nations Umoja ERP system would be an advantage.
English and French are the working languages of the Mechanism for International Criminal Tribunals. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kiswahili is an advantage.
There may be a written assessment and/or a competency-based interview.