Job Title: Training Assistant
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE-ITS/GJO/LL/004/11-2016
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within limits of delegated authority, the Training Assistant is responsible for the following duties:
- Actively contributes to the design, organization and delivery of training and development programmes, including the Civilian Pre-deployment Training (CPT) course, for the enhancement of competencies and upgrading of staff technical skills and to meet mandate implementation.
- Contributes to the development of systems and methods for disseminating information to CPT participants on course requirements, including distance learning, self-study and other sources of learning.
- The jobholder delivers specialized CPT course sessions that meet cross-cutting training needs such as UN Conduct & Discipline and prevention of Sexual Exploitation and Abuse.
- Significantly contributes to the design of specific training programmes to meet unique peacekeeping operational requirements and staff development needs.
- The Training Assistant collects and maintains statistical data on training activities and responds to queries and requests for information on training programmes.
- Contributes to the preparation and monitoring of budgetary allocations through regular reviews.
- Acts as the focal point for coordination, monitoring and expedition of various development activities targeting the CPT Team and involving extensive liaison with other relevant offices.
- Drafts routine and adhoc outputs and correspondence, as required.
- Performs any other duties, as assigned.
Key Performance Indicators:
- Effectively contributes to the design, development, delivery and evaluation of training and development programmes and delivers a wide range of administrative, logistics and office support functions, including support to the CPT course, under moderate supervision.
- Regularly assists in drafting routine correspondence and other communications.
- Accurately and in a timely manner, produces a range of documents, reports and other outputs.
- Appropriately applies relevant policies, guidelines, procedures and processes.
- Establishes effective working relationships with internal and external contacts at all levels.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Training Assistant job should possess a High school diploma or equivalent is required.
- Additional technical certification in design and delivery of training to adults and design and provision of adult learning opportunities is highly desirable.
- At least five (05) years of progressively responsible experience in the field of design, delivery and evaluation of training courses or related areas such as assessing training needs and planning training programmes.
- Previous experience delivering training to adults is required. Experience working in a multicultural and/or international work environment is highly desirable. UN field mission experience is also highly desirable.
- Advanced computer knowledge (MS Office, Access, Outlook); valid car driver license.
- Languages: Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
- Professionalism: Demonstrated ability to apply adult learning theory and methodologies in the design, development, and delivery of training; Excellent interpersonal skills; Ability to multitask and work under pressure with close attention to detail; Knowledge of budget management and methodologies; Knowledge of policies, processes and procedures generally, and in particular those related to peacekeeping training, staff development and learning as well as general office and administrative support. Ability to work well with figures, undertake basic research and gather information from standard sources, including web-based sources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts. Women are strongly encouraged to apply.
How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications the following documents:
- The United Nations Personal History form (P-11), Download Here; This should be signed
- Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
- Latest performance evaluation reports / appraisals
The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: [email protected]
Deadline: 27th December 2016