Job Title: Logistics Officer
Organization: United Nations World Food Programme (WFP)
Duty Station: Kampala, Uganda
Position Grade: SC8
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Logistics Officer will be tasked with the oversight and management of warehouses and to provide support to the CDPs and the field offices, manage food quality, ensure warehouse safety, monitor the pipelines and ensure proper space and transport planning, provide reports and guidance to the unit and other client units.
Key Duties and Responsibilities:
- Actively participate in the development and implementation of procedures for logistics field operations ensuring that objectives are achieved in compliance with the CO’s and functional strategies, policies and plans;
- The incumbent will collect and analyse relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals;
- Implement operational warehouse procedures and normative guidance in order to manage WFP’s Warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation;
- The jobholder will coordinate logistics, warehouse management support services within Uganda and the region and ensure accurate processes for timely payments to vendors;
- Carry out regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimise use of available funds;
- Plan, organise and supervise the work of more junior staff to ensure that tasks are accomplished in a manner consistent with the organizational requirements;
- The incumbent will gather market intelligence through research and networking, thus improving the knowledge basis available to Country Offices, Region and the Programme, and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently;
- Build and strengthen relationships with counterparts in the key supply chain functions to ensure an integrated supply chain approach to food assistance;
- Prepare accurate and timely accounting, data collection and reporting, to inform supply planning and contribute to a WFP wide view of logistics activities, enabling informed decision making and consistency of information presented to stakeholders;
- Work closely with internal and external stakeholders and consolidate preliminary data analysis, prepare accurate and timely reports to support a WFP-wide view of logistics activities that enables informed decision making;
- Offer technical advice and guidance to WFP staff, partners and governments, building capacity to connect to markets, manage food systems and deliver food assistance to those in need;
- Identify and build productive relationships and partnerships with counterparts in UN agencies, NGOs, governments and the private sector to share knowledge and resources and ensure coordinated delivery of food assistance;
- Significantly contribute to preparedness actions, prepare CO Logistics Capacity Assessment (LCA), provide technical recommendations and guidance and monitoring the management of specific logistics risks to enable WFP to quickly respond and deploy food and resources at the onset of the crisis;
- Act in an assigned emergency response capacity as required to meet emergency food assistance needs;
- Perform any other assignment as deemed necessary.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UN World Food Programme (WFP) Logistics Officer job opportunity should hold a University degree or a First University degree with additional years of experience in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or any other related field.
- Previous exposure and experience in coordinating service providers’ contract execution.
- Prior exposure to arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
- Previous experience in evaluating offers and writing proposals.
- Good report writing skills
- Fluency in both oral and written English
- Supply Chain Management and Optimization: Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
- Planning, Project & Resource Management: Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
- Information Management & Reporting: Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
- Market Analysis, Contracting and Operational Execution: Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
- Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
- Technical Assistance and Coordination: Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.
4Ps Core Organisational Capabilities (Purpose, People, Performance and Partnership):
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
- Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.
Deadline: 6th April 2017