Job Title: Procurement Assistant
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-7 (Ugshs 46,440,981 p.a. inclusive of allowances)
Vacancy Announcement Number: 01-17
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International Development (USAID)
- Centers for Disease Control (CDC)
- Peace Corps
Job Summary: The Procurement Assistant will support the United States US Embassy in Kampala through the performing the day-to-day procurement duties from inception of acquisition to final rendering upon receipts.
Key Duties and Responsibilities:
- Price/backup research for cutting and typing of Purchase Orders. Backup research is carried out by faxes, telegrams, telephone and catalogue reviews.
- Follow-up orders: Request for acknowledgements and expected time of delivery. In case of partial deliveries, ensure that orders are fully supplied. Handled mainly by faxes, letters, telegrams and telephone calls.
- Verify invoices by ensuring that they tally with both the Receiving Report and Purchase Orders. Once verified, process payment by attaching copies of the Receiving Reports and invoices to the original Purchase order which is then forwarded to FMO.
- File procurement documents and correspondence in accordance with established filing system. Take and place telephone calls to vendor requesting for invoices, follow-ups on deliveries, price inquiries and ensuring that contracts are administered as stipulated.
- Obtain competitive price quotations from both local and offshore vendors.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The applicants for the United States US Embassy Procurement Assistant job opportunity should hold an Honors Degree in Procurement and Logistics Management or Purchasing and Supply Management
- At least two years of relevant experience in procurement related work is required with emphasis on practical and hands-on responsibility.
- A good working knowledge of procurement regulations, instructions and procedures, use of catalogs, contracting procedures and practices, good knowledge of local market practices and pricing customs is required.
- Knowledge of U.S. Government regulations and their application to specific situations, in-depth use of catalogs and equipment indexes is required.
- Excellent organizational skills, sense of priorities, ability to understand and process various types of documents, and computer skills in various programs.
- Possess a valid driver’s license.
- Language Proficiency: Level IV (good working knowledge) English ability is required.
How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
- Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
- You will receive confirmation of registration and proceed to apply.
- On completion of this process you will receive an auto response via your email.
NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
Deadline: 25th January, 2017
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.