Job Title: Educational Advising Assistant
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-8 (Ugshs 54,207,719 to 78,964,473 p.a.)
Vacancy Announcement Number: 24-16
About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International Development (USAID)
- Centers for Disease Control (CDC)
- Peace Corps
Job Summary: The Educational Advising Assistant will provide services for all students and scholars seeking information about educational opportunities and related matters in the United States. The jobholder operates the Advising Center as part of the Public Affairs section of the Embassy.
Key Duties and Responsibilities:
- Provides comprehensive, current, and unbiased information, advice, and counseling on educational opportunities in the U.S. including one-on-one advising, transcript evaluation, and application preparation: 65%
- Actively promotes these services through advertising and outreach, including visiting Ugandan schools, universities, and other organizations to discuss educational opportunities in the U.S. Communicates with Ugandan government officials, admissions officers at U.S. institutions, and consular officers on issues affecting international education and exchange.
- Carries out searches on the internet and bound resources to locate specific information on U.S. universities.
- Records client contact activity for monthly activity reports to ECA, section management, and regional educational advisor.
- Keenly tracks desired fields of study and updates resources to meet the needs of students and scholars.
- Develops information packets on specific fields of study and areas of education such as financial aid and the admission process.
- Continually updates knowledge of new web-based information providers, and other sources of information useful to students.
- Drafts and maintains local web-based information on educational advising for Uganda students.
- Organizes informational group sessions on the admission process and other topics, including pre-departure sessions for U.S. bound students.
- Maintains current list of office contacts, and ensures that those contacts are incorporated into the section database.
- Work closely with the REAC, establishes, monitors, and utilizes satellite advising centers in selected regions.
- Administration: 20%
- Responds to inquiries and requests for information from U.S. educators, Regional Educational Advising Coordinators, State Department, and others.
- Supports persons preparing for study, training, or research in the U.S. by providing materials on testing application procedures, and educational opportunities at various schools.
- Provides study materials for required examinations such as TOEFL, GRE, or GMAT.
- Assists students in registering for such tests.
- Carries out testing for the Subject GRE test and other admission tests as needed.
- Ensures that books and supplies are ordered in a timely manner and that information resources and equipment are up to date and in working order.
- Maintains contacts with a wide range of secondary schools across the country.
- Serves as back-up in the Information Resource Center as necessary.
- Reference 15%: Develops, maintains, and updates a reference collection of educational information which includes standardized testing information, bulletins and catalogs from U.S. colleges and universities, Peterson’s guides, and other reference materials.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The ideal candidate for the US Embassy Educational Advising Assistant career opportunity should hold a Bachelor’s degree from an accredited U.S. university.
- At least two years’ experience in an office environment.
- Broad working knowledge of U.S. and Ugandan post-secondary education systems.
- Ability to explain, compare, and contrast both systems to clients.
- Working knowledge of information resources on educational systems, testing, and requirements.
- Strong written English skills for reporting and strong public speaking skills to host group advising sessions.
- Good interviewing skills to enable an accurate determination of a student’s needs and abilities.
- Knowledge of social media, such as Facebook and Twitter, and technology to promote
- Education USA services and conduct advising sessions across the country remotely.
- Language Proficiency: List both English and host country language(s) by level and specialization. Level IV English is required.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
- Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174), Download it Here. Please clearly indicate the position number and position title in this form.
- Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
- Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at [email protected]
NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.
Please clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Deadline: 27th March, 2016
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.