UNON Job Vacancy : Human Resources Assistant

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A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position.

A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories.

For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further ‘stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…’ Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation.

This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.

A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

The expression ‘Internal candidates’, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

Organizational Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the United Nations Office at Nairobi (UNON) in the Staff Administration Section (SAS) of Human Resources Management Service (HRMS).

Under the general supervision of the Chief, (SAS) and direct supervision of the Human Resources Officer, the incumbent will perform the following duties

Responsibilities

1). Recruitment and Placement

  • Participate in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
  • Assist in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
  • Assist in organizing and coordinating competitive recruitment examinations.
  • Oversee the maintenance of vacancy announcement files and tracking status of vacancy announcements.
  • Review and process personnel actions through IMIS.
  • Advise staff on visa matters.

2). Administration of Entitlements

  • Review and process requests for entitlements and claims.
  • Maintain UMOJA entitlements reference tables.

3). Staff Development and Career Support Training

  • Assist in the organization and conducts of training courses and workshops.
  • Provide logistics and administrative support to trainers.

4). Classification

  • Assist in reviewing and processing requests for classification.
  • Provide advice and answers general queries on classification procedures and processes.

5). General

  • Conduct exit interviews for separating staff and assists him/her in final arrangements.
  • Maintain HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
  • Undertake research on a range of HR related issues and assists in the preparation of notes/reports.
  • Provide general office support services; process drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; perform budget preparation, input monitoring and implementation in IMIS, etc.; set up and maintains files/records (electronic and paper); schedule appointments/meetings, monitor deadlines, etc.
  • Prepare written response to queries concerning HR related matters.
  • Train and provide supervision to new and lower-level staff in the unit.
  • Perform other duties as required.

Competencies

PROFESSIONALISM

  • Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting.
  • Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.
  • Shows pride in work and in achievements;
  • demonstrates professional competence and mastery of subject matter;
  • is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • is motivated by professional rather than personal concerns;
  • shows persistence when faced with difficult problems or challenges;
  • remains calm in stressful situations.
  • Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

COMMUNICATION

  • Speaks and writes clearly and effectively;
  • listens to others, correctly interprets messages from others and responds appropriately;
  • asks questions to clarify, and exhibits interest in having two-way communication;
  • tailors language, tone, style and format to match audience;
  • demonstrates openness in sharing information and keeping people informed.

TEAMWORK

  • Works collaboratively with colleagues to achieve organizational goals;
  • solicits input by genuinely valuing others’ ideas and expertise;
  • is willing to learn from others;
  • places team agenda before personal agenda;
  • supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING

  • Develops clear goals that are consistent with agreed strategies;
  • identifies priority activities and assignments;
  • adjusts priorities as required;
  • allocates appropriate amount of time and resources for completing work
  • ; foresees risks and allows for contingencies when planning;
  • monitors and adjusts plans and actions as necessary;
  • uses time efficiently.

Education

  • Completion of secondary education or equivalent.
  • Supplementary technical training in the field of administration and human resources management is highly desirable.
  • Candidates must have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.

Work Experience

  • A minimum of seven years of progressively responsible experience in human resources management, recruitment, classification, or related area. Familiarity with HR applications (e.g. INSPIRA) is desirable.

Languages

  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in oral and written English is required.
  • Knowledge of another official United Nations language is an advantage.

Assessment

  • Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

 

How to Apply

Submit your CV and Application online : Click Here

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