US Embassy in Kenya Facility Maintenance Supervisor Job, Salary over Ksh200,000


US Embassy in Kenya Facility Maintenance Supervisor Job, Salary over Ksh200,000

REF: VA-31-17

Recruiter: U.S. Embassy Updated on: 2017-07-21 09:46:57
AA/EE: Not Applicable Contract Permanent
Location: Nairobi Available: Immediately
Category: Installation / Maintenance / Repair Offer: FP-04;FSN-11




Facilities Maintenance (FM) has an opening for the position of Facility Maintenance Supervisor. The position will close on August 3, 2017.

Minimum Requirements

  • Bachelor’s degree in civil, mechanical, electrical, or related engineering field is required.
  • At least 10 years in the building and construction trades field, general property maintenance e.g. general structural, electrical and plumbing is required.  Five years of supervisory experience is required (this is during the 10 years).
  • Level IV (fluent) English and Level III (good) Kiswahili ability is required.

Other Criteria

  • Must possess thorough knowledge of building construction techniques and materials, plumbing and electrical systems and low pressure heating systems installations.
  • Must possess knowledge of local building codes and ordinances and be familiar with local bidding practices.
  • Must have knowledge of MS Office applications (Word, Excel, Access, etc).
  • Must be in possession of a valid driving license (BCE).

Job Specification


This position reports directly to the Facility Manager and serves as Chief Engineer and overall Project Manager for all Embassy residential maintenance work.  Is responsible for managing, coordinating, planning and scheduling all maintenance and repair needs for 89 US government owned and more than 200 leased residential properties.  These responsibilities extend to all building design facets, cost estimates, monitoring contractors, and verifying completion.

The incumbent is responsible for 65 employees, of which 19 are directly supervised including subordinate area supervisors, administrative and work order clerks, maintenance inspectors, and drivers.  The incumbent is indirectly responsible for a multi-trade technical work force consisting of 47 craftsmen performing various maintenance and repair tasks including power distribution systems, emergency power generation system, HVAC systems, water distribution system, fire alarm system, plumbing, masonry, painting and other associated equipment.  As the responsible party for external contracts he is also accountable for up to 20 simultaneous projects, totaling over $500K annually.

Under his/her direction, the section accomplishes approximately 10,000 work orders annually totaling $300K.  These work orders include preventative maintenance for over $250K in household appliances and 200 emergency generators totaling over $5 million.  He/she also oversees approximately 100 renovations totaling over $500K annually.


Maintenance supervision:  Incumbent is responsible for full range of maintenance supervision to include assigning and scheduling maintenance and repair projects for in-house maintenance staff; designs and provides estimates for project work;  schedules work to be performed by contractors; inspects completed projects to ensure quality of work; implements and tracks post preventive maintenance system for all GO/LTL properties; manages purchases for maintenance section from sub-cashiers impress funds; provides technical language for preparation of contracts and purchase orders.  (40% of time)

Technical Advice and Inspection:  Incumbent drafts standard invitation to bid packages for all maintenance projects requiring bids; accompanies bidders to project site to discuss details of the solicitations; inspects prospective GO/STL/LTL buildings to determine necessary repairs or renovations; compiles and justifies list of maintenance projects, including price estimates, for inclusion in Facilities Management budget submission. (30% of time)

Documentation: Incumbent analyzes electrical distribution and water supply systems; drafts and submits charts and reports to Facility Manager detailing operational proficiency. Reports consist of consumption evaluations and historical data reviews, depicting systems performance measurements. (20% of time)

Additional Duties:  Assists in the development and implementation of a comprehensive preventive maintenance program for building systems and associated control devices within the facilities area of responsibility.  Responsible for the performance of scheduled and unscheduled preventive maintenance of post’s systems and equipment.  Prepares required reports detailing equipment maintenance and repair history operational status. (10% of time)

Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.  

(1)   AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)   AEFM / USEFM
(3)   FS on LWOP** 

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.  If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

* This level of preference applies to all Foreign Service employees on LWOP.

Additional Selection Criteria:

  • Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
  • Current employees serving a probationary period are not eligible to apply.
  • Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
  • Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
  • Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
  • Applicants must be available for an interview and for proficiency testing as required by the selecting official.

To Apply:

1.  Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

2. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in

Employment to all people without regard to race, color, religion, sex, national origin, age, disability,

Political affiliation, marital status, or sexual orientation. The Department of State also strives to

achieve equal employment opportunity in all personnel operations through continuing diversity

enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied

Equal opportunity based upon marital status or political affiliation.  Individuals with such

complaints should avail themselves of the appropriate grievance procedures, remedies for

prohibited personnel practices, and/or courts for relief. 
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