Job Title: USAID Program Budget Analyst
Organisation: United States Embassy, US Mission in Uganda
Duty Station: USAID Office, Kampala, Uganda
Salary Grade: FSN-9 (Ugshs 64,849,075 to 94,733,853 p.a. inclusive of allowances)
Vacancy Number: 57-15
About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
• United States Agency for International Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps (PC)
Job Summary: The USAID Program Budget Analyst supports the Budget Team in the effectively managing program management functions including planning, budgeting, and reporting, of the USAID assistance budget to Uganda. The incumbent provides analysis and reporting services to USAID/Washington, U.S. Mission in Uganda (State Department, Department of Defense (DOD), Center for Disease Control (CDC) and other USG agencies), Government of Uganda (GOU), and other donors on USAID/Uganda programs, development objectives, areas of program concentration, alignment with GOU plans and resources.
Key Duties and Responsibilities:
1. Program Management Support – 50 %
Planning and Budgeting:
• Support USAID Mission staff on the program objectives, and budgetary levels in terms of the foreign assistance budget framework, Presidential initiatives, and Congressional earmarks.
• The incumbent provides timely analysis on multiple funding sources, allocations and accountability and performs Mission’s processing of planning documents such as the Operational Plan (OP), Congressional Budget Justification (CBJ), Congressional Notifications (CN), Mission Strategic Resource Plan (MSRP), and various budget planning documents, for submission to USAID/ Washington.
• Formulate detailed financial plans for the Mission’s development assistance program and within the approved levels as per the annual Operating Year Budget (OYB) for bilateral projects and Washington-managed projects.
• Enter budget data into the worldwide Field Support Database (FSD).
• Operate Mission’s Operating Year Budget management system, OPS Master.
• Render support in the preparation of amendments to obligate funding into Mission’s bilateral agreements with GOU.
Monitoring: Process budget allocations as per funding requirements of bilateral, Global Field Support projects, Congressional earmarks and directives, and monitor the Mission portfolio, pipeline and mortgage analyses reports and tasks, to meet targets assigned to the Mission by USAID Washington.
2. Information Analysis and Reporting – 50%
• Record and capture correct financial data and information consistent with the USAID programming policies, guidelines and approved program levels through the use of agency-wide applications like OPS Master, PHOENIX VIEWER and FACTS INFO to analyse obligations and allocations of program funds to meet Mission portfolio needs.
• The applicant will prepare and provide ad-hoc, factual, analytical, program summaries, and other periodic reports based on a variety of published and unpublished data, as required, for USAID/Washington, Mission Director, technical offices, other USG agencies, the GOU and other donor agencies regarding U.S. financial assistance in Uganda. These may include analyses of funding for Northern Uganda, for Presidential initiatives, or for quarterly assistance data requests by Ministry of Finance, Planning and Economic Development (MOFPED).
• Maintain information for both internal and external requirements and ensure that it is accurate and distributed according to its sensitivity, and the classification of users.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
• The ideal candidate for the USAID Program Budget Analyst job opportunity should hold a university degree in accounting, business administration, social science or related fields is required.
• At least three (3) years of progressively responsible work experience, which preferably includes program management work in a social science field, business administration, communications or information management.
• Prior experience in planning, budgeting, or in an administrative area where emphasis is placed on analysis is required.
• Detailed working knowledge of program management and budgeting systems and general procedures is required, along with a general knowledge of the development context of Uganda.
• Possess knowledge of the principles of effective teamwork.
•The applicant must be tactful, possess good judgment, be able to work independently, and be able to maintain positive working relationships with superiors, specialists, and other Mission employees, GOU personnel, IPs, and others.
• Possess skills in computing, procedural, financial, planning and budget analysis work. The incumbent should have the ability to analyze complex programs, budget data, and relationships, and to process information using software applications – spreadsheets and databases specifically excellent fluency in Microsoft Excel and its multiple functions.
• Excellent skills in working with teams are essential and required.
• S/he must operate efficiently and effectively in a multi-cultural, multi-racial organization; and to work under pressure within a team environment to meet tight deadlines for high quality products.
• Language Proficiency: Level IV (fluent) in English is required with excellent reading, speaking and writing skills.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
• Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) Download it Here.
• A current resume or curriculum vitae.
• Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
• Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at [email protected]
NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.
Please clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Deadline: 16th August 2015
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.