WWF NGO Jobs Administration Officer



Administration Officer Jobs at World Wide Fund

As a result of the reorganization process that WWF-Kenya has recently undergone, it is seeking to operate towards a desired target model that will promote efficiency and effectiveness in order to deliver its ambitious strategic plan. WWF-Kenya seeks a competent and committed individual for the following role

Reporting to the Shared Services Centre Manager the Administration Officer will work towards ensuring efficient operations.

Admin Job Responsibilities

  • Execute Shared Service Centre administrative services on behalf of the business units as per set policies, standards, and service level agreement.
  • Facilitate staff local and international travel and support protocol facilitation.
  • Manage WWF-Kenya’s facilities including general maintenance, management of external contractors, and implementation of planned and on-going repairs of general works.
  • Generate initial purchase requisitions for the relevant SSC function.
  • People management of the Office Assistants, and Drivers while building their capacities.
  • Direct and plan essential central services such as reception activities, cleaning, catering, and waste disposal and recycling.
  • Support the SSC team to deliver effective and efficient service to client units.
  • Maintain records of daily visits in the log book and sorts deliverable items in accordance to delivery route in order to ensure efficiency.
  • Assist in the preparation of tender documents and logging documentation throughout relevant stages of the procurement process.
  • Monitor all visitors to the office; provide assistance to visitors by providing directions and accurate information related to WWF-Kenya.
  • Carry out periodic controls to ensure that the filing systems are properly used and that documents are regularly filed and easily accessible.
  • Develop and maintain an archive policy for the office based on contractual and legal requirements.
  • Support the field offices to manage their administrative tasks.

Qualifications for the Admin Job

  • Bachelor’s Degree in Business related disciplines or equivalent;
  • 3 years relevant experience in similar employment.
  • Strong leadership, people, organizational and administrative skills;
  • Highly analytical and interpretative problem solving.
  • High level of integrity
  • Computer literacy and MS skills

For the detailed Job description visit: http://www.wwfkenya.org/about_us/job_opportunities/

How to Apply

Interested candidates who meet the above requirements should email a cover letter and CV as one document with ‘Administration Officer’ on the subject line to the HR Manager, WWF-Kenya – [email protected] not later than 28th March 2017.

Kindly note that only shortlisted persons will be contacted.

WWF is an equal opportunity employer and committed to having a diverse workforce.